Associate, Investment (Client Services, Data Management) | Late Mid-Shift

Infinit-O; Pasay; On-site; PHP 502,000 - 837,000; Full time

Job summary

Lux Fund Services in Manila seeks a Client Admin professional to support investor and sales workflows, ensure accurate deliverables, and coordinate with offshore/onshore teams. The role emphasizes timely reporting, process adherence, and daily handling of cash flows for UCITS and fund products.

The ideal candidate has a finance background, is comfortable with late hours (6PM–3AM), and can maintain accurate records while communicating with internal stakeholders to resolve discrepancies and

Qualifications

• Bachelor's degree in finance or related business field.
• Investment knowledge and understanding subscriptions and redemptions.
• Amenable to report 6PM to 3AM.

Responsibilities

• Daily review of UCITS cashflows and mutual fund inflows/outflows.
• Reconcile funds and client AUM; ensure records align.
• Prepare weekly price reconciliations across datasets.
• Complete monthly/quarterly regulatory documents for clients.
• Communicate cash flow information to trade implementation teams.
• Support team as back-up and communicate issues per procedures.

Skills

Investment knowledge

Subscriptions & redemptions

Education

Bachelor's degree

Job description

Lux Fund Services is responsible for investor support, sales support, overall fund coordination, vendor and third-party oversight for the firm's Mutual Fund, UCITS and CIT products.

General Responsibilities (Client Admin):

• Prepare and complete assigned deliverables with highest level of accuracy and within a predetermined time set forth in the work allocation.

• Ensure that assigned deliverables are prepared and completed in conjunction to its reviewer schedule.

• Properly and timely communicate any process-related issues with supervisor or to any internal/external counterpart that may help fix and complete the task.

• All members should be aware of and must perform its duties in accordance to the standard procedure of a proper hand off both offshore and onshore.

• Actively work with daily request/inquiries and ensure that stakeholders’ expectations are being met in accordance with present policies and procedures.

• Properly communicate with stakeholders if further verification/clarification is needed on the reports and or request.

• Participate in the team initiatives, including but not limited to process reviews whenever needed, maintenance of process documentations, and relevant process improvement projects.

• Actively manage daily emails and take an action as needed in accordance with team protocols.

• Support the team by acting as back up in the absence of team member/s.
  

Core Duties and Responsibilities (Lux Services and Client Services & Info Management)

Lux Fund/Mutual Fund Client Services

• Daily review of UCITS cashflows (inflow and outflow) – ensure daily cash flows are received and processed accurately.

• Reconciliation of funds and clients daily AUM; validating Admin and the firm's records are aligned.

• Prepare weekly reconciliation of prices across data sets from admin, the firm and Bloomberg

• Complete monthly and quarterly regulatory documents sent to clients – reporting and fund’s marketing/platform materials

• Daily review of cash flows received. Ensuring information are booked accurately and properly communicated to respective trade implementation team.

• Communicate with internal recon team to confirm no discrepancies with respect to cash flows booked.

• Prepare weekly report of all the new accounts for all private funds and have it reviewed onshore for internal dissemination

• Keep team's deliverables tracker updated

Qualifications:

• Preferably possess knowledge of investments and understand subscriptions and redemptions work.

• Has a bachelor’s degree in an area such as Financial Management, Economics, Accounting, or other related business course.

• Amenable to report 6PM to 3AM