Project Documentation & Admin Specialist

Teksteel; Cebu City; On-site; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Collaborate with Australian team

Office-based in Cebu City

Job summary

Teksteel Drafting Services in Cebu is seeking a Document Controller / Project Administrator to keep project documentation current and report to the Australian Project Manager. You’ll coordinate drawings, submissions, hours and budget reporting across Philippine and Australian teams.

You will handle timekeeping, invoices and recordkeeping while ensuring records are accurate and up-to-date. This is an office-based role requiring on-site presence in Cebu.

Qualifications

• Strong written English comprehension and the ability to prepare short, factual summaries.
• Proficient Microsoft Office, including Excel for hours, percentages and budgets.
• Experience handling PDFs, electronic files and document registers.
• Ability to collect updates from multiple people and follow up politely.
• Systematic approach to checking records and meeting recurring deadlines.

Responsibilities

• Maintain and update design documentation; register revisions and transmittals for project and quality leads.
• Record approvals and submissions in Monday.com; inform Project Manager and track responses.
• Gather progress updates, track against the Australian PM’s schedule, flag delays and missing RFIs/approvals.
• Prepare weekly Clockify summaries of hours, budget usage and unbillable time; follow up discrepancies.
• Handle office administration tasks including timekeeping, invoices, rent, supplies and recordkeeping.

Skills

Strong written English

Microsoft Excel

Attention to detail

Communication

Follow-up with senior colleagues

Tools

Microsoft Office

Bluebeam

Job description

Teksteel Drafting Services in Cebu is seeking a Document Controller / Project Administrator to keep project documentation current and report to the Australian Project Manager. You’ll coordinate drawings, submissions, hours and budget reporting across Philippine and Australian teams.

You will handle timekeeping, invoices and recordkeeping while ensuring records are accurate and up-to-date. This is an office-based role requiring on-site presence in Cebu.