Assistant Document Controller

AutoStudio Philippines Corporation; Cebu City; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Paid Holidays including Special Non-\n

SSS, Pag-Ibig, Philhealth

Service Incentive Leaves

Paid Overtime

13th Month Pay

HMO (Health Insurance)

Salary adjustment upon regularization

Job summary

Paintworks Enterprises Inc. is seeking an Assistant Document Controller in Cebu City to support project teams with organized records and efficient documentation workflows. The role involves handling documents, templates, and confidential information in a fast-paced environment.

You will set up, store and track project documents, prepare reports and minutes, and liaise with internal teams and external stakeholders. A minimum of 1 year in document control and a Bachelor’s degree are required.

Qualifications

• At least 1 year of relevant work experience in document control, administrative support, or a similar role.
• Bachelor’s degree in Business Administration, Office Management, or related field.
• Proven experience in document control, administrative support, or a similar role.
• Strong organizational and time management skills with keen attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems.

Responsibilities

• Set up, copy, scan and store documents. Create templates.
• Update project schedules and any changes in scope.
• Maintain records of project documents (contracts, approvals, change orders, etc.).
• Track and manage project correspondence (emails, letters, etc.).
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• To liaise with and distribute project related information with all levels of the project team and potentially external parties.
• Manage the processes around documentation within the organization. Distribute documents (plans, permits) to relevant stakeholders.
• Maintain confidentiality around sensitive documentation
• Prepare reports on project sites when required
• Take accurate minutes of meetings
• Ensure the proper filing of all project-related documents for future reference.

Skills

Microsoft Office

Document control

Organizational skills

Communication skills

Time management

Confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

Document management systems

Job description

Hiring: Assistant Document Controller
Company: Paintworks Enterprises Inc.
Location: 808 Brezlin St., Kasambagan, Cebu City
Type: Full Time

Key Responsibilities

• Set up, copy, scan and store documents. Create templates
• Update project schedules and any changes in scope.
• Maintain records of project documents (contracts, approvals, change orders, etc.).
• Track and manage project correspondence (emails, letters, etc.).
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
• To liaise with and distribute project related information with all levels of the project team and potentially external parties
• Manage the processes around documentation within the organization. Distribute documents (plans, permits) to relevant stakeholders.
• Maintain confidentiality around sensitive documentation
• Prepare reports on project sites when required
• Take accurate minutes of meetings
• Ensure the proper filing of all project-related documents for future reference.

Qualifications

• At least 1 year of relevant work experience in document control, administrative support, records management, or a similar role.
• Bachelor’s degree in Business Administration, Office Management, or any related field
• Proven experience in document control, administrative support, or a similar role
• Strong organizational and time management skills with keen attention to detail
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with integrity
• Experience in preparing reports and taking accurate meeting minutes
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong coordination skills with the ability to work with internal teams and external stakeholders
• High level of accuracy in reviewing, editing, and maintaining records

Benefits

• Paid Holidays including Special Non-Working Holidays
• Complete Benefits (SSS, Pag-Ibig, Philhealth)
• Service Incentive Leaves (Vacation Leave, Sick Leave and Solo Parent Leave)
• Paid Overtime
• 13th Month Pay
• HMO (Health Insurance)
• Salary adjustment upon regularization