Assistant Document Controller

Triumph Motorcycle Philippines; Cebu City; On-site; PHP 167,000 - 290,000; Full time

Benefits offered by this job

Paid Holidays

Social Benefits

Leave benefits

Paid Overtime

13th Month Pay

Health Insurance

Job summary

Paintworks Enterprises Inc. in Cebu City seeks an Assistant Document Controller to manage project documentation on-site. You will set up, scan, store documents, and create templates, ensuring proper filing and confidentiality.

The role requires 1+ year in document control or admin support, plus strong MS Office skills and attention to detail. You will coordinate with internal teams and external stakeholders to maintain accurate records.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• At least 1 year of relevant document control or administrative experience.
• Strong organizational skills and attention to detail.
• Proficient in Word, Excel, and PowerPoint.
• Ability to handle confidential information with integrity.
• Excellent written and verbal communication.

Responsibilities

• Set up, copy, scan and store documents; create templates.
• Update project schedules and any changes in scope.
• Maintain records of project documents (contracts, approvals, change orders).
• Track and manage project correspondence (emails, letters, etc.).
• Prepare reports and take accurate meeting minutes.
• Distribute documents to stakeholders and liaise with project teams.
• Maintain confidentiality around sensitive documentation.
• Ensure proper filing of all project-related documents.

Skills

Organization & time management

Attention to detail

Verbal & written communication

Multitasking

Team coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Document management systems

Job description

Hiring: Assistant Document Controller
Company: Paintworks Enterprises Inc.
Location: 808 Brezlin St., Kasambagan, Cebu City
Type: Full Time

Key Responsibilities:

• Set up, copy, scan and store documents. Create templates
• Update project schedules and any changes in scope.
• Maintain records of project documents (contracts, approvals, change orders, etc.).
• Track and manage project correspondence (emails, letters, etc.).
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
• To liaise with and distribute project related information with all levels of the project team and potentially external parties
• Manage the processes around documentation within the organization. Distribute documents (plans, permits) to relevant stakeholders.
• Maintain confidentiality around sensitive documentation
• Prepare reports on project sites when required
• Take accurate minutes of meetings
• Ensure the proper filing of all project-related documents for future reference.

Qualifications:

• At least 1 year of relevant work experience in document control, administrative support, records management, or a similar role.
• Bachelor’s degree in Business Administration, Office Management, or any related field
• Proven experience in document control, administrative support, or a similar role
• Strong organizational and time management skills with keen attention to detail
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with integrity
• Experience in preparing reports and taking accurate meeting minutes
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong coordination skills with the ability to work with internal teams and external stakeholders
• High level of accuracy in reviewing, editing, and maintaining records

Benefits:

• Paid Holidays including Special Non-Working Holidays
• Complete Benefits (SSS, Pag-Ibig, Philhealth)
• Service Incentive Leaves (Vacation Leave, Sick Leave and Solo Parent Leave)
• Paid Overtime
• 13th Month Pay
• HMO (Health Insurance)
• Salary adjustment upon regularization