PROJECT COORDINATOR

ADV MARKETING AND MANAGEMENT SOLUTIONS INC.; Makati; On-site; PHP 335,000 - 513,000; Full time

Job summary

ADV MARKETING AND MANAGEMENT SOLUTIONS INC. is seeking a Project Coordinator in Makati to support project managers in planning, executing, and finalizing projects within deadlines and budget.

You will help ensure organized activities, smooth stakeholder communication, and accurate documentation. The role requires coordinating tasks across internal teams, vendors, and clients, tracking progress, and reporting risks and updates to management.

Qualifications

• Assist project managers in planning, scheduling, and monitoring project activities.
• Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
• Coordinate project tasks among internal teams, vendors, and stakeholders.
• Track project progress and identify risks or delays; provide updates to management.
• Organize and facilitate project meetings, including preparing agendas and recording action items.
• Manage project resources, including timelines, budgets, and materials.
• Communicate with clients and team members to ensure expectations are aligned and met.
• Support the implementation of project management tools and processes.
• Ensure compliance with company policies and project standards.
• Assist in post-project evaluations and preparation of project closure reports.

Responsibilities

• Support project managers in planning, scheduling, and executing projects.
• Ensure timely communication among stakeholders and maintain project documentation.
• Coordinate tasks across teams, vendors, and clients to meet objectives.
• Monitor progress, identify risks, and report status to management.
• Convene and document project meetings, track actions, and follow up.

Skills

Project coordination

Scheduling

Documentation

Vendor coordination

Communication

Job description

Company Information

ADV MARKETING AND MANAGEMENT SOLUTIONS INC.

CITYLAND 10TH TOWER 2, HV DELA COSTA MAKATI CITY
MAKATI CITY
ADV is a management consulting firm registered with the
Securities and Exchange Commission (SEC) on June 10, 2021
.
We specialize in providing comprehensive business
management services designed to help organizations
operate efficiently, grow sustainably, and achieve long-term
success.
Our company is composed of a team of highly skilled and
experienced professionals in the fields of Finance, Human
Resources, Marketing, Administration, and Operations — all
dedicated to delivering quality service with excellence and
integrity

Job Description

The Project Coordinator is responsible for supporting project managers in planning, executing, and finalizing projects according to strict deadlines and within budget. This role ensures that all project activities are well-organized, communication flows smoothly among stakeholders, and project documentation is accurate and up-to-date. The Project Coordinator acts as a bridge between team members, clients, and management to ensure project objectives are met efficiently.

Job Qualifications

• Assist project managers in planning, scheduling, and monitoring project activities.
• Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
• Coordinate project tasks among internal teams, vendors, and stakeholders.
• Track project progress and identify potential risks or delays; provide updates to management.
• Organize and facilitate project meetings, including preparing agendas and recording action items.
• Manage project resources, including timelines, budgets, and materials.
• Communicate with clients and team members to ensure expectations are aligned and met.
• Support the implementation of project management tools and processes.
• Ensure compliance with company policies and project standards.
• Assist in post-project evaluations and preparation of project closure reports.