Project Coordinator

Maxicare Healthcare Corporation; Philippines; On-site; PHP 320,000 - 520,000; Full time

Job summary

Maxicare Healthcare Corporation is seeking a proactive Project Coordinator to support planning, scheduling, and execution of healthcare facility projects. You will assist in developing plans, track milestones, and coordinate with contractors, engineers, clients, and government agencies to keep projects on schedule.

Join our team to manage documentation, budgets, site monitoring, and compliance while ensuring timely turnover to Facilities Management.

Qualifications

• 3–5 years of relevant experience in project coordination, construction or facilities management.
• Experience coordinating contractors, engineers, and other project stakeholders.
• Experience in scheduling, documentation, budget monitoring, and progress reporting.
• Knowledge of construction processes, permits, safety requirements, and regulations.
• Experience with RFIs, change orders, contracts, and project close-out documentation is a plus.
• Experience in healthcare, corporate, or facilities environments is advantageous.

Responsibilities

• Project planning: Assist in developing project plans, schedules, timelines, work procedures, and deliverables.
• Scheduling & coordination: Coordinate with contractors, engineers, suppliers, and stakeholders.
• Communication liaison: Act as central point between project manager, contractors, clients, and agencies.
• Documentation management: Maintain contracts, permits, plans, RFIs, reports, and turnover-ready records.
• Budget & cost tracking: Monitor expenditures, identify variances, and prepare status reports.
• Site monitoring: Conduct site visits to verify progress and coordinate corrective actions.
• Compliance & quality oversight: Ensure activities meet safety standards, permits, codes, and regulations.
• Progress monitoring & reporting: Track milestones and escalate delays or risks to management.
• Contractor coordination: Manage deliverables, schedules, site access, and documentation.
• Risk & issue coordination: Identify risks and coordinate with stakeholders for resolution.
• Turnover & close-out: Assist in completion, punch lists, and handover to Facilities Management.
• Other duties: Perform related tasks as assigned.

Skills

Project coordination

Scheduling

Stakeholder management

Documentation

Budget tracking

Site monitoring

Compliance

MS Office

Tools

Microsoft Office

Job description

Job Description:

• Project Planning: Assist in developing project plans, schedules, timelines, work procedures, and required deliverables to ensure projects are completed within agreed timelines.


• Scheduling & Coordination: Coordinate with contractors, engineers, suppliers, and other stakeholders regarding work schedules, site activities, and material deliveries to ensure alignment with project milestones.


• Communication Liaison: Serve as the central coordination point between the Maxicare Project Manager, contractors, engineers, clients, suppliers, and relevant government agencies to facilitate timely communication and resolution of project concerns.


• Documentation Management: Maintain and organize project documentation, including contracts, permits, plans, RFIs, change orders, progress reports, technical reports, and other project records. Ensure the Project Binder is complete and properly prepared for turnover to Facilities Management.


• Budget & Cost Tracking: Monitor project expenditures against approved budgets, maintain cost tracking records, assist in identifying cost variances, and prepare periodic financial and project status reports.


• Site Monitoring: Conduct site visits, as required, to monitor project progress, validate completed works, document milestones, identify issues, and coordinate corrective actions with the appropriate stakeholders.


• Compliance & Quality Oversight: Assist in ensuring project activities comply with applicable safety standards, building codes, permits, government regulations, company policies, and project specifications.


• Progress Monitoring & Reporting: Track project milestones, deliverables, and outstanding action items; provide regular updates to the Project Manager and escalates delays, risks, and issues requiring management attention.


• Contractor Coordination: Monitor contractor deliverables and coordinate requirements, schedules, site access, and documentation to support the timely completion of project activities.


• Risk & Issue Coordination: Assist in identifying potential project risks, delays, and operational issues and coordinate with relevant stakeholders to support timely resolution.


• Turnover & Close-Out: Assist in project completion, punch listing, close-out activities, documentation completion, and turnover of completed projects to Facilities Management.


• Other Duties: Perform other related duties and responsibilities as may be delegated by the immediate supervisor.

Required Experience

• 3–5 years of relevant experience in project coordination, construction/project management, facilities management, engineering, or a related field.


• Experience coordinating contractors, suppliers, engineers, and other project stakeholders.


• Experience in project scheduling, documentation, budget monitoring, and progress reporting.


• Working knowledge of construction processes, building permits, safety requirements, and applicable government regulations.


• Experience in handling RFIs, change orders, project reports, contracts, permits, and project close-out documentation is preferred.


• Experience in a corporate, commercial, healthcare, property, or facilities environment is an advantage.


• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint; familiarity with project management or scheduling tools is an advantage.


• Strong coordination, communication, organization, problem-solving, and stakeholder management skills.