Project Delivery Coordinator

MicroSourcing; Quezon City; On-site; PHP 669,600 - 892,800; Full time

Job summary

MicroSourcing in Eastwood, Quezon City, Metro Manila, Philippines, is seeking an Assistant Project Manager for a full-time, on-site role with day shift. You will coordinate projects from planning through close-out, interfacing with design, RF, QA, planning, and finance teams to keep programs on track and well-documented.

The ideal candidate will have 4–7 years in project coordination or PMO roles, strong communication, and excellent data hygiene skills.

Qualifications

• 4–7 years of experience in project coordination or PMO roles.
• Experience in infrastructure, construction, or engineering environments preferred.
• Strong written and verbal communication with customers.
• Ability to chase commitments and manage stakeholders.
• Experience tracking PO status and commercial readiness.
• Detail oriented with data hygiene and documentation checks.

Responsibilities

• Coordinate planning, execution and close-out of assigned projects.
• Follow up owners and deadlines to resolve outstanding actions.
• Maintain project trackers, registers and status updates.
• Coordinate inputs from design, RF, planning, QA, and finance.
• Identify blockers and escalate risks to the PM.
• Prepare clear customer updates and action summaries.
• Support handover and close-out documentation.
• Ensure data accuracy across CPS and client systems.
• Assist with reporting, dashboards and compliance trackers.
• Adopt AI-enabled tools for analysis and reporting when appropriate.

Skills

Project coordination

PMO experience

Stakeholder management

Excel proficiency

Communication skills

Data hygiene

Tools

Site Tracker

SharePoint

Copilot

Microsoft Teams

Excel

Job description

Position

Assistant Project Manager

Location

Eastwood, Quezon City, Metro Manila, Philippines

Job Type

• Full-Time
• On-Site
• Day shift

Salary

60,000-80,000 PHP / Month

Key Responsibilities

• Own assigned project coordination activities across planning, execution and close‑out phases.
• Drive resolution of outstanding actions and commitments by following up owners, confirming due dates and escalating where required.
• Maintain project actions, trackers, registers, status updates and supporting records.
• Coordinate project inputs from Design, RF, Property, Planning, QA, Finance and other support teams.
• Identify blockers, inconsistent information, missed dates or delivery risk and initiate corrective follow‑up.
• Help ensure project information is accurate, current and available for PM review.
• Customer and Stakeholder Coordination: Interact directly with customers on routine project coordination, status, documentation, action follow‑up, approval tracking and reporting inputs when required by PM; prepare clear, professional follow‑ups and updates for customers and internal stakeholders; follow up customer‑side actions, approvals, documentation or information requests; maintain a respectful, constructive and solutions‑focused communication style; escalated sensitive, commercial, contractual or high‑risk matters to the Project Manager; attend meetings when required, but the role is not expected to chair or run formal project meetings unless specifically agreed.
• Meeting Action and Project Comment Management: Convert meeting outputs into useful project actions, comments and system updates; capture key actions, risks, blockers, decisions and site‑specific comments from meetings; support action tracking and follow‑up after meetings; use approved tools such as meeting recordings, transcripts, Microsoft Copilot or similar AI‑enabled tools to help analyse meeting outputs and produce action summaries or project comments where appropriate; maintain accurate project comments in Site Tracker or other customer/project systems; convert meeting outcomes into clear follow‑up actions, owners, dates and system updates.
• Project Systems, Site Tracker and Data Hygiene: Own system data accuracy and alignment across CPS and client systems within assigned scope; act on inconsistencies, missing information, misaligned data, overdue milestones or workflow triggers without waiting for repeated PM instruction; maintain project data, dashboards, registers, trackers, actions and reporting inputs across Site Tracker, Excel, SharePoint and other project systems; identify missing, outdated, inconsistent or inaccurate project information; support exception‑based reporting by highlighting overdue actions, missing approvals, incomplete documentation, delayed milestones and delivery risks; operate through repeatable, system‑driven workflows across assigned projects rather than ad‑hoc task‑by‑task instruction.
• PO, Approval and Commercial Gatekeeping Support: Own PO and approval hygiene by ensuring PO, approval and related control records are accurate, complete and aligned at all times; track purchase orders, IBOQs, submissions, client approvals, payment approvals and related project records; maintain PO, approval, variation and commercial readiness trackers; act on system conditions such as missing POs, misaligned data, aged approvals, commercial exposure or overdue milestones; identify where work may be progressing without appropriate PO coverage, approvals or commercial readiness; flag commercial exposure, missing approvals or aged approvals to the Project Manager; support financial documentation, invoicing support, budget tracking and variation registers.
• Handover Pack and Close‑Out Support: Support first‑time‑right handover pack preparation before submission to internal QA, third‑party QA or customer review; own completeness and readiness of handover artefacts prior to submission; compile, organise and track project handover packs; check that required documents are complete, correctly named, current, relevant and aligned to customer requirements before submission; identify missing, duplicate, outdated, inconsistent or irrelevant documents; follow up internal teams for missing or corrected documentation; support internal QA readiness by reducing obvious gaps and rework before formal QA review; track close‑out documentation status and outstanding requirements.
• Compliance and Contractual Documentation Support: Track compliance documentation requirements and support timely submission of required records; support contractual documentation records, including Notices of Delay and related documentation where required; maintain compliance trackers and supporting records; help ensure project records are audit‑ready and easy to locate; escalated missing or overdue compliance items to the Project Manager.
• Internal Follow‑Up and Escalation: Drive resolution of outstanding actions and commitments from internal teams and project contributors; respectfully chase internal teams for overdue comments, deliverables, approvals, HOP inputs or project updates; push for clear commitments, dates, actions and owners; identify issues and initiate corrective action, escalating where required; escalated non‑responsiveness, repeated slippage or delivery risk to the Project Manager; maintain a professional, encouraging and constructive tone.
• Reporting and Dashboard Support: Contribute to customer‑facing and internal reporting by maintaining accurate source data and preparing reporting inputs for PM review; prepare inputs for weekly status updates, milestone reports, action trackers, PO/approval trackers, HOP trackers, compliance trackers and exception reports; highlight overdue actions, missing information, blockers, commercial gaps and delivery risks; support dashboards, registers and reporting packs where required; ensure data used for reporting is accurate, current and consistent.
• Process Improvement Suggestions: Process improvement is not a core expectation of the role, but suggestions are welcome where the candidate identifies practical opportunities to improve project administration, reporting, Site Tracker comment hygiene, transcript‑to‑action workflows, HOP checklists, PO registers, escalation routines or documentation workflows.

Non‑Negotiable Skills And Experience

• Approximately 4‑7 years experience in project coordination, PMO, project controls, assistant project management or similar project delivery support roles.
• Experience in infrastructure, construction, engineering, utilities, property, technology or technical project environments is required.
• Strong written and verbal communication skills, with confidence communicating directly with customers on routine project matters and preparing clear professional updates.
• Ability to respectfully chase, challenge and secure commitments from internal and external stakeholders without relying solely on positional authority.
• Ability to track PO status, approvals, variations, payment approvals, financial exposure and commercial readiness, and escalating control gaps early.
• Strong working knowledge of Excel, including maintaining registers, trackers, filters, formulas, data checks and reporting inputs.
• Comfortable working in project management systems, workflow platforms, dashboards, trackers or similar tools, with high attention to data hygiene.
• Ability to check documentation for completeness, naming consistency, currency, relevance and alignment to customer submission requirements.
• Ability to capture, track and follow up actions, blockers, risks and overdue items, and identify what requires escalation.
• Comfortable using digital tools to improve project administration efficiency, including Microsoft Teams, SharePoint, Outlook, Excel, project trackers and approved AI‑enabled tools such as Copilot or transcript analysis tools.
• Willing to perform detailed coordination, system updates, register maintenance, follow‑up, documentation checks and administrative control tasks.

Preferred But Not Essential

• Telecommunications, site acquisition, environmental planning, design, RF, property, town planning or mobile infrastructure delivery experience.
• Prior experience using Site Tracker or similar telco / infrastructure project tracking systems.
• Strong capability across Microsoft 365, including SharePoint, Teams, Outlook, Word, PowerPoint, Excel and Copilot.
• Experience using meeting transcripts, AI tools, workflow automation, bulk upload processes or action extraction tools.
• Project Management training such as CAPM, PRINCE2 Foundation, PMP training, Agile fundamentals or similar.
• Experience maintaining dashboards, customer reports, PMO reports or project performance trackers.
• Exposure to Notices of Delay, contractual documentation, variations, claims support or compliance documentation.

Terms & Conditions

• Terms & conditions apply.