Project Coordination & Order Support Specialist

cubecare; Philippines; Remote; PHP 300,000 - 480,000; Full time

Job summary

Cube Care is seeking a detail-oriented Project Management Assistant to support our project leads and cross-functional teams. You will assist with planning, documentation, coordination, and follow-through on key initiatives.

This role emphasizes accuracy and timely updates, as you collaborate with internal teams, external vendors, and clients. You will handle order processing, coordinate with manufacturing, and help keep projects on schedule.

Qualifications

• Bachelor’s degree or relevant work experience in project coordination, business operations, or related field.
• 1–2 years of experience in a project support, order processing, or administrative role.
• Strong attention to detail with high accuracy in data entry and calculations.
• Excellent communication and problem solving abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook) or Google Workspace.
• Comfortable working with internal teams, external vendors and clients.

Responsibilities

• Accurately process and oversee completion of in-house orders.
• Translate field measurements into detailed order forms and submit to manufacturing for production.
• Calculate raw material requirements (fabric yardage, liner feet of mesh) for each project.
• Process and coordinate window treatment orders from vendors.
• Manage orders for a range of products.
• Liaise with the manufacturing team to resolve production issues or delays.
• Assist the estimator in coordinating with customers regarding project specifications or issues.
• Maintain open communication with field technicians and installers to address concerns during field measurements or installations.
• Maintain accurate project documentation and status updates.
• Track milestones and ensure deliverables are completed on time.
• Support the Project Manager with administrative and coordination tasks.

Skills

Attention to detail

Microsoft Office

Google Workspace

Communication skills

Data entry

Problem solving

Order processing

Project coordination

Education

Bachelor’s degree or relevant experience

Tools

Project management software

Job description

Cube Care is seeking a detail-oriented Project Management Assistant to support our project leads and cross-functional teams. You will assist with planning, documentation, coordination, and follow-through on key initiatives.

This role emphasizes accuracy and timely updates, as you collaborate with internal teams, external vendors, and clients. You will handle order processing, coordinate with manufacturing, and help keep projects on schedule.