Project Admin Assistant

Link Energie; Metro Manila; On-site; PHP 180,000 - 240,000; Full time

Job summary

Link Energie is seeking a Project Admin Assistant to provide comprehensive administrative support to the department and help maintain day-to-day office operations in Metro Manila.

The role includes coordinating with staff across units, monitoring inventory levels, handling payroll summaries, and assisting in document control and notices to workers. Strong communication, organizational skills, and proficiency with MS Office are required.

Qualifications

• Bachelor's degree in any four-year course.
• 6 months to 1 year of experience in the same field is an advantage.
• Excellent communication skills, both written and verbal, for collaboration.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinates with staff for operational support and serves as liaison between departments.
• Maintains inventory levels by monitoring warehouse stocks and project inventories.
• Coordinates with Project Accountant/Warehouseman on monthly stock levels for replenishment.
• Prepares weekly inventory summaries for project areas.

Skills

Communication

Time management

Data analysis

Problem solving

Team collaboration

Education

Bachelor's degree in any four year course

Tools

Microsoft Office Suite

Job description

Job Summary

The Project Admin Assistant is responsible for providing support to the department. Duties include general administrative processes. Also helps in overall housekeeping and day-to-day function of the office.

Job Description

• Coordinates with various staff for operational support activities of the unit; serves as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.


• Maintain acceptable & accurate inventory level by monitoring all stocks in the warehouse & various projects.


• Coordinates with Project Accountant/Warehouseman regarding the inventory levels of stocks monthly for replenishment purposes to ensure continue operations.


• Prepares inventory summary of stocks per project to be submitted to project areas on a weekly basis.


• Maintain a record of all transfers and disposal.


• Implement and follow a control system to reduce damage, breakage and inventory obsolescence.


• Conduct general inventory of stocks & prepares inventory report semi-annually to be submitted to Accounting-Main, as required by BIR.


• Monitors time and attendance of all projects personnel.


• Maintains a complete and accurate file of project employees.


• Prepares appropriate notices to workers concerning their employment contracts.


• Prepares payroll summary of all workers.


• Carry out other functions that may be assigned by the imemdiate superior within the overall functions.

Minimum Qualifications

• Bachelor's degree in any four (4) year course.


• With at least six (6) months to one (1) year ofexperience in the same fieldis an advantage


• Excellent communication skills, both written and verbal, for effective collaboration with cross-functional teams.


• Proficiency in using Microsoft Office Suite.


• Detail-oriented mindset with exceptional organizational and time management skills.


• Ability to analyze data, make informed decisions, and solve problems in a fast-paced environment.