Procurement & Inventory Controller

FWD Inc.; Zambales; On-site; PHP 420,000 - 540,000; Full time

Job summary

FWD Inc. is seeking an experienced procurement professional to source suppliers, issue purchase orders, and manage supplier contracts for property management needs.

The role requires coordination with multiple departments to maintain stock levels and ensure timely purchases. The candidate should excel in negotiations, possess knowledge of procurement processes and supplier management, and hold a diploma or degree in supply chain or a related field.

Qualifications

• Diploma or degree qualification in supply chain management, business administration, commerce or a related field.
• Proven experience in a procurement or purchasing role, ideally within property management, facilities management, construction or a related industry.
• Excellent negotiation skills with the ability to secure competitive pricing and advantageous terms.

Responsibilities

• Identifying, evaluating and sourcing suitable suppliers and vendors for materials, equipment and services needed for property management operations.
• Preparing and issuing purchase orders, ensuring accuracy of specifications, quantities and pricing.
• Negotiating contracts and terms with suppliers to achieve competitive pricing and favourable payment conditions.
• Monitoring inventory levels and coordinating with relevant departments to ensure adequate stock availability without over-purchasing.
• Processing and verifying purchase invoices against purchase orders and delivery receipts to ensure accuracy.
• Maintaining organised records of all procurement transactions, supplier information and contractual agreements.

Skills

Procurement

Negotiation

Supplier Management

MS Office

Procurement Software

Education

Supply Chain Management

Tools

ERP System

Job description

Key responsibilities

• Identifying, evaluating and sourcing suitable suppliers and vendors for materials, equipment and services needed for property management operations
• Preparing and issuing purchase orders, ensuring accuracy of specifications, quantities and pricing
• Negotiating contracts and terms with suppliers to achieve competitive pricing and favourable payment conditions
• Monitoring inventory levels and coordinating with relevant departments to ensure adequate stock availability without over-purchasing
• Processing and verifying purchase invoices against purchase orders and delivery receipts to ensure accuracy
• Maintaining organised records of all procurement transactions, supplier information and contractual agreements
• Liaising with internal stakeholders to understand procurement requirements and timelines
• Ensuring compliance with company procurement policies, regulatory requirements and ethical purchasing standards
• Building and maintaining positive working relationships with existing and potential suppliers
• Identifying opportunities for cost reduction and process improvements within the procurement function

What we're looking for

• Proven experience in a procurement or purchasing role, ideally within property management, facilities management, construction or a related industry
• Strong knowledge of procurement processes, supplier management and inventory control practices
• Proficiency with procurement software and Microsoft Office applications
• Excellent negotiation skills with the ability to secure competitive pricing and advantageous terms
• Strong organisational and attention to detail skills, with the ability to manage multiple suppliers and purchase orders simultaneously
• Good communication skills and the ability to liaise effectively with suppliers and internal teams
• Understanding of relevant regulations and compliance requirements in procurement
• Diploma or degree qualification in supply chain management, business administration, commerce or a related field
• Strong analytical skills and the ability to identify cost-saving opportunities
• Ability to work independently and as part of a team in a fast-paced environment