Procurement Coordinator / Procurement Officer

Capital Contracts and Technology Solutions; Philippines; Hybrid; PHP 446,000 - 781,000; Full time

Job summary

Capital Contracts and Technology Solutions is seeking a remote-first Procurement Administrator to support international construction and capital projects.

You will manage RFQs, track POs, expedite deliveries, and generate procurement dashboards, reports, and snapshots.

Qualifications

• 5+ years in procurement administration, preferably in construction, mining, oil and gas, EPC, infrastructure, or industrial projects.
• Experience with RFQs, POs, vendor communication, expediting, bid comparison support, and procurement reporting.
• Strong register discipline, document-control awareness, and comfort working with structured workflows.

Responsibilities

• Prepare and maintain RFQ, bid, vendor, purchase order, and procurement tracking registers.
• Follow up with vendors, bidders, suppliers, and internal project stakeholders.
• Support bid comparison tables, tender clarifications, commercial summaries, and procurement status reports.
• Track purchase orders, delivery dates, expediting status, delayed items, and procurement alerts.
• Maintain procurement documentation and SharePoint-linked records through AYATA.
• Support procurement dashboards, weekly reports, monthly reports, and management snapshots.
• Coordinate with contracts, cost control, planning, document control, and project teams.

Skills

Procurement administration

RFQ management

PO tracking

Vendor communication

Expediting

Procurement reporting

English proficiency

Document control

SharePoint

AYATA workflows

Tools

AYATA

SharePoint

Job description

Philippines — remote-first Full-time or contract-to-hire Remote support for international construction and capital projects

Support project procurement administration through RFQ tracking, vendor follow-up, bid comparison support, PO tracking, expediting, procurement registers, and procurement reporting inside AYATA.

Key responsibilities

• Prepare and maintain RFQ, bid, vendor, purchase order, and procurement tracking registers.
• Follow up with vendors, bidders, suppliers, and internal project stakeholders.
• Support bid comparison tables, tender clarifications, commercial summaries, and procurement status reports.
• Track purchase orders, delivery dates, expediting status, delayed items, and procurement alerts.
• Maintain procurement documentation and SharePoint-linked records through AYATA.
• Support procurement dashboards, weekly reports, monthly reports, and management snapshots.
• Coordinate with contracts, cost control, planning, document control, and project teams.

Required experience

• 5+ years in procurement administration, preferably in construction, mining, oil and gas, EPC, infrastructure, or industrial projects.
• Experience with RFQs, POs, vendor communication, expediting, bid comparison support, and procurement reporting.
• Strong register discipline, document-control awareness, and comfort working with structured workflows.
• Procurement tracking and vendor follow-up
• Bid comparison and procurement reporting
• Strong written and spoken English
• Attention to detail and deadline ownership
• Ability to work inside AYATA workflows and dashboards