Contracts Administrator

Capital Contracts and Technology Solutions; Philippines; Hybrid; PHP 700,000 - 1,000,000; Full time

Job summary

Capital Contracts and Technology Solutions is a remote-first employer seeking an experienced contract administrator to support international construction and capital projects. The role involves maintaining contract records, tracking notices, variations, and subcontract activities, and ensuring audit-ready documentation.

The successful candidate will manage logs, dashboards, and reports while coordinating with procurement, cost control, and project teams.

Qualifications

• 5+ years in contract administration, commercial administration, subcontract administration, or claims support.
• Experience in construction, EPC, mining, oil and gas, infrastructure, or industrial projects preferred.
• Familiarity with contractual correspondence, notices, variations, and claims tracking.
• Contract administration and correspondence tracking.
• Claims, notices and variation register discipline.
• Subcontract administration support.
• Attention to detail and audit-ready record keeping.

Responsibilities

• Maintain contract registers, correspondence logs, notice logs, claims logs, and variation registers.
• Track subcontractor submissions, contractual deadlines, approvals, required responses, and overdue actions.
• Support payment certificate, progress payment, PPC, and invoice follow-up.
• Assist with contract status reports, commercial dashboards, and warning registers.
• Coordinate with procurement, cost control, document control, planning, and project management teams.
• Support contract workflows inside AYATA, including contractor submissions, claims, notices, correspondence, and variations.
• Preserve audit-ready contract records, decision history, and supporting documentation.

Skills

Contract administration

Commercial administration

Subcontract administration

Claims support

Attention to detail

Audit-ready record keeping

Job description

Philippines — remote-first Full-time or contract-to-hire Remote support for international construction and capital projects

Support contract administration through correspondence tracking, notices, claims logs, variation tracking, subcontract administration, payment certificate follow-up, and contract reporting.

Key responsibilities

• Maintain contract registers, correspondence logs, notice logs, claims logs, and variation registers.
• Track subcontractor submissions, contractual deadlines, approvals, required responses, and overdue actions.
• Support payment certificate, progress payment, PPC, and invoice follow-up.
• Assist with contract status reports, commercial dashboards, and warning registers.
• Coordinate with procurement, cost control, document control, planning, and project management teams.
• Support contract workflows inside AYATA, including contractor submissions, claims, notices, correspondence, and variations.
• Preserve audit-ready contract records, decision history, and supporting documentation.

Required experience

• 5+ years in contract administration, commercial administration, subcontract administration, or claims support.
• Construction, EPC, mining, oil and gas, infrastructure, or industrial project experience preferred.
• Familiarity with contractual correspondence, notices, variations, and claims tracking.
• Contract administration and correspondence tracking
• Claims, notices and variation register discipline
• Subcontract administration support
• Attention to detail and audit-ready record keeping