Procurement Specialist

LAdmins; Philippines; Remote; PHP 520,000 - 760,000; Full time

Benefits offered by this job

Permanent Work from Home

Paid Time Off

Monthly Performance Bonus

Annual Bonus

Internet Alloance

Job summary

LAdmins, a remote-first company in the Philippines, seeks a procurement specialist to streamline supplier sourcing, PO creation, and order management while collaborating with a U.S. team.

You will coordinate with operations and finance to ensure timely deliveries and accurate invoicing. Ideal candidates have 2+ years in procurement, ERP experience (NetSuite/SAP/Oracle), strong Excel skills, and excellent English communication.

Qualifications

• 2+ years in procurement or supply chain, manufacturing preferred.
• Experience with AP, three-way matching, vendor setup, and payment cycles.
• Bachelor’s degree in related field.
• Hands-on with ERP/purchasing systems.
• Strong Excel skills and data reporting.
• Clear written and verbal English communication.

Responsibilities

• Review purchase requests and issue POs in ERP system.
• Source suppliers, request quotes, negotiate terms.
• Track open orders, expedite critical items.
• Maintain supplier records and generate reports.
• Process invoices and support accounts payable.

Skills

Procurement

Supplier management

Negotiation

English proficiency

Excel skills

Attention to detail

Education

Bachelor’s in Supply Chain

Tools

NetSuite

SAP

Oracle

Job description

Location: Remote – Philippines (collaborating daily with the U.S. team)

Employment Type: Full time

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Internet Alloance

What you’ll do

• Purchase Requests & Order Management: Review purchase requests, create and issue purchase orders in the ERP system, and confirm pricing, quantities, lead times, and delivery dates with suppliers. Keep PO records accurate and up to date from issue to close.
• Supplier Sourcing & Relationships: Source and evaluate suppliers for components, raw materials, and services. Request and compare quotes, help negotiate pricing and terms, and maintain strong, professional relationships with domestic and international vendors.
• Order Tracking & Expediting: Monitor open orders, follow up on confirmations and shipments, and expedite critical items to prevent production delays. Flag shortages, backorders, and delivery risks to operations early.
• Inventory & Production Support: Work with operations, engineering, and production planning to align purchasing with material requirements and build schedules. Help maintain appropriate stock levels and avoid excess or obsolete inventory.
• Invoice Matching & AP Support: Perform three way matching between POs, receiving records, and vendor invoices, and resolve price, quantity, and quality discrepancies with suppliers and receiving. Help process and code vendor invoices, answer vendor payment inquiries, and back up the accounts payable team so suppliers are paid accurately and on time.
• Supplier Records & Reporting: Maintain supplier files, W9s, certifications, and approved vendor lists. Prepare reports on open orders, spend, lead times, and supplier performance to support better purchasing decisions.

What you’ll bring

• 2+ years of experience in procurement, purchasing, or supply chain, ideally in a manufacturing environment
• Experience with or solid knowledge of accounts payable, including invoice processing, three way matching, vendor setup, and payment cycles
• Bachelor’s degree in Supply Chain, Accounting, Business, Industrial Engineering, or a related field
• Hands on experience with an ERP or purchasing system such as NetSuite, SAP, Oracle, or similar
• Solid understanding of the purchasing cycle, including POs, lead times, and receiving
• Experience sourcing electronic, mechanical, or custom manufactured components is a strong plus
• Familiarity with international suppliers, shipping terms, and freight coordination is a plus
• Strong Excel skills for tracking orders, comparing quotes, and building reports
• Clear, professional written and verbal English communication, with confidence in following up with suppliers
• Strong negotiation instincts and attention to detail