Procurement Coordinator / Procurement Officer

Capital Contracts and Technology Solutions; Metro Manila; On-site; PHP 400,000 - 660,000; Full time

Job summary

Capital Contracts and Technology Solutions in the Philippines is seeking a seasoned Procurement Administrator to support project procurement with RFQ tracking, POs, and vendor coordination inside AYATA.

You will maintain registers, generate dashboards and reports, and collaborate with contracts, cost control, planning, and project teams to keep procurement on schedule.

Qualifications

• 5+ years in procurement administration, preferably in construction, mining, oil and gas, EPC, infrastructure, or industrial projects.
• Experience with RFQs, POs, vendor communication, expediting, bid comparison support, and procurement reporting.
• Strong register discipline, document-control awareness, and comfort working with structured workflows.

Responsibilities

• Prepare and maintain RFQ, bid, vendor, purchase order, and procurement tracking registers.
• Follow up with vendors, bidders, suppliers, and internal project stakeholders.
• Support bid comparison tables, tender clarifications, commercial summaries, and procurement status reports.
• Track purchase orders, delivery dates, expediting status, delayed items, and procurement alerts.
• Maintain procurement documentation and SharePoint-linked records through AYATA.
• Support procurement dashboards, weekly reports, monthly reports, and management snapshots.
• Coordinate with contracts, cost control, planning, document control, and project teams.

Skills

Procurement tracking

Vendor follow-up

Bid comparison

Procurement reporting

Excel

Attention to detail

Tools

AYATA

SharePoint

Job description

Role purpose: Support project procurement administration through RFQ tracking, vendor follow-up, bid comparison support, PO tracking, expediting, procurement registers, and procurement reporting inside AYATA.

Key responsibilities

• Prepare and maintain RFQ, bid, vendor, purchase order, and procurement tracking registers.
• Follow up with vendors, bidders, suppliers, and internal project stakeholders.
• Support bid comparison tables, tender clarifications, commercial summaries, and procurement status reports.
• Track purchase orders, delivery dates, expediting status, delayed items, and procurement alerts.
• Maintain procurement documentation and SharePoint-linked records through AYATA.
• Support procurement dashboards, weekly reports, monthly reports, and management snapshots.
• Coordinate with contracts, cost control, planning, document control, and project teams.

Required Experience

• 5+ years in procurement administration, preferably in construction, mining, oil and gas, EPC, infrastructure, or industrial projects.
• Experience with RFQs, POs, vendor communication, expediting, bid comparison support, and procurement reporting.
• Strong register discipline, document-control awareness, and comfort working with structured workflows.

Key skills

• Procurement tracking and vendor follow-up
• Bid comparison and procurement reporting
• Strong written and spoken English
• Excel / register discipline
• Attention to detail and deadline ownership
• Ability to work inside AYATA workflows and dashboards