HR / Recruitment Administration Coordinator

Capital Contracts and Technology Solutions; Philippines; Hybrid; PHP 502,000 - 725,000; Full time

Job summary

Capital Contracts and Technology Solutions seeks an HR / Recruitment Administration Coordinator to support international construction and capital projects from the Philippines in a remote-first, full-time or contract-to-hire role.

You will manage manpower requests, onboarding tracking, timesheets, visa/document tracking, CV coordination, and manpower reporting, while coordinating with recruiters, project teams, and client representatives, ensuring confidentiality of personnel data.

Qualifications

• 4+ years in HR administration or recruitment coordination.
• Experience with manpower planning support.
• Construction/EPC/mining/oil and gas remote workforce experience preferred.
• Experience handling confidential personnel data.
• Ability to work with AYATA HR workflows.
• Manpower reporting and onboarding tracking.

Responsibilities

• Maintain manpower, onboarding, timesheet, leave, visa, and personnel document tracking registers.
• Support recruitment request administration and candidate/CV tracking.
• Coordinate with recruiters, candidates, project teams, HR leads, and client representatives.
• Prepare manpower reports, onboarding status reports, and document-expiry alerts.
• Track mobilization, demobilization, personnel documentation, and missing HR records.
• Support AYATA HR workflows and approved recruitment request handoffs.
• Maintain confidentiality of personnel, salary, recruitment, and candidate information.

Skills

HR administration

Recruitment coordination

Manpower reporting

Onboarding tracking

Timesheets

Visa/document tracking

Confidentiality handling

Job description

HR / Recruitment Administration Coordinator

Philippines — remote-first Full-time or contract-to-hire Remote support for international construction and capital projects

Support project HR and recruitment administration, including manpower requests, onboarding tracking, timesheets, visa/document tracking, recruitment requests, CV coordination, and manpower reporting.

Key responsibilities

• Maintain manpower, onboarding, timesheet, leave, visa, and personnel document tracking registers.
• Support recruitment request administration and candidate/CV tracking.
• Coordinate with recruiters, candidates, project teams, HR leads, and client-side representatives.
• Prepare manpower reports, onboarding status reports, and document-expiry alerts.
• Track mobilization, demobilization, personnel documentation, and missing HR records.
• Support AYATA HR workflows and approved recruitment request handoffs.
• Maintain confidentiality of personnel, salary, recruitment, and candidate information.

Required experience

• 4+ years in HR administration, recruitment coordination, manpower planning support, or project HR.
• Construction, EPC, mining, oil and gas, or remote workforce experience preferred.
• Experience handling confidential personnel data and structured HR records.
• HR administration and recruitment coordination
• Manpower reporting and onboarding tracking
• Document-expiry and compliance tracking
• Confidentiality and data discipline
• Ability to work with AYATA HR workflows