Procurement Associate

Private Advertiser; Taguig; Presencial; PHP 300.000 - 420.000; Jornada completa

Descripción de la vacante

Private Advertiser is seeking a detail-oriented Procurement Assistant in the Philippines to support day-to-day purchasing activities, including processing purchase orders, coordinating with suppliers, and maintaining procurement records.

The role requires 1–2 years in procurement or a related field, strong Excel skills, and familiarity with ERP systems. Fresh graduates may be considered for the right fit.

Formación

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Commerce, or related discipline preferred.
• Typically 1–2 years of experience in procurement, purchasing, supply chain, vendor management, or a similar administrative role; fresh graduates may be considered.
• Basic understanding of purchasing processes including requisitions, purchase orders, quotations, and supplier coordination.
• Good working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with an ERP or procurement system such as SAP, Oracle, Coupa, or similar platforms is an advantage.
• Strong attention to detail and ability to maintain accurate records.
• Good organizational and time-management skills.
• Strong written and verbal communication skills.
• Comfortable coordinating with suppliers and stakeholders across different functions.
• Analytical and numerical capability sufficient to perform quotation and pricing comparisons.

Responsabilidades

• Support the end-to-end purchasing process, including purchase requisitions, purchase orders, and related documentation.
• Assist with obtaining supplier quotations and preparing basic price and supplier comparisons.
• Coordinate with suppliers regarding quotations, purchase orders, delivery schedules, documentation, and general enquiries.
• Maintain accurate supplier, purchasing, pricing, and procurement records within relevant systems and trackers.
• Monitor outstanding purchase orders and follow up on deliveries or unresolved purchasing requests.
• Support the onboarding and maintenance of supplier information and required documentation.
• Assist with invoice and purchase-order queries by coordinating with Procurement, Finance, suppliers, and internal stakeholders.
• Prepare procurement reports, trackers, and basic spend or purchasing data as required.
• Maintain organized electronic procurement documentation for audit and reporting purposes.
• Respond to routine procurement enquiries from internal stakeholders and provide updates on purchasing activities.
• Support sourcing and procurement initiatives, including collecting supplier information and preparing documentation.
• Help identify opportunities to improve administrative efficiency and procurement processes.
• Perform other procurement-related administrative duties as required.

Conocimientos

Verbal communication

Written communication

Attention to detail

Time-management

Educación

Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Commerce

Herramientas

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

ERP systems (SAP/Oracle/Coupa)

Descripción del empleo

Procurement Assistant

Job Purpose

The Procurement Assistant provides day-to-day administrative and operational support to the Procurement team, helping ensure purchasing activities are completed accurately, efficiently, and in line with established procurement processes. The role supports purchase orders, supplier coordination, documentation, reporting, and stakeholder requests while maintaining accurate procurement records.

Key Responsibilities

• Support the end-to-end purchasing process, including purchase requisitions, purchase orders, and related documentation.

• Assist with obtaining supplier quotations and preparing basic price and supplier comparisons.

• Coordinate with suppliers regarding quotations, purchase orders, delivery schedules, documentation, and general enquiries.

• Maintain accurate supplier, purchasing, pricing, and procurement records within relevant systems and trackers.

• Monitor outstanding purchase orders and follow up on deliveries or unresolved purchasing requests.

• Support the onboarding and maintenance of supplier information and required documentation.

• Assist with invoice and purchase-order queries by coordinating with Procurement, Finance, suppliers, and internal stakeholders.

• Prepare procurement reports, trackers, and basic spend or purchasing data as required.

• Maintain organized electronic procurement documentation for audit and reporting purposes.

• Respond to routine procurement enquiries from internal stakeholders and provide updates on purchasing activities.

• Support sourcing and procurement initiatives, including collecting supplier information and preparing documentation.

• Help identify opportunities to improve administrative efficiency and procurement processes.

• Perform other procurement-related administrative duties as required.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Commerce, or a related discipline preferred.

• Typically 1–2 years of experience in procurement, purchasing, supply chain, vendor management, or a similar administrative role. Fresh graduates with relevant internship or procurement exposure may also be considered.

• Basic understanding of purchasing and procurement processes, including purchase requisitions, purchase orders, quotations, and supplier coordination.

• Good working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.

• Experience with an ERP or procurement system such as SAP, Oracle, Coupa, or similar platforms is an advantage.

• Strong attention to detail and ability to maintain accurate records.

• Good organizational and time-management skills, with the ability to manage multiple requests and priorities.

• Strong written and verbal communication skills.

• Comfortable coordinating with suppliers and stakeholders across different functions.

• Analytical and numerical capability sufficient to perform quotation and pricing comparisons.

Key Competencies

• Procurement & Purchasing Support

• Supplier Coordination

• Purchase Order Administration

• Attention to Detail & Accuracy

• Data and Records Management

• Stakeholder Service

• Planning & Organization

• Problem Solving

• Commercial Awareness

• Communication & Collaboration

• Integrity & Confidentiality

Confidential Posting Summary

Procurement Assistant

We are seeking a detail-oriented and organized Procurement Assistant to support day-to-day purchasing and supplier activities. The successful candidate will assist with purchase orders, supplier coordination, quotations, procurement records, reporting, and stakeholder enquiries.

This is an excellent opportunity for someone with early-career experience in procurement, purchasing, supply chain, or business administration who is looking to develop broader procurement and commercial capabilities within a professional environment.

What we're looking for:

• Degree in Business, Supply Chain, Procurement, Finance, or a related field preferred

• 2-3 years of relevant experience preferred, although strong fresh graduates may be considered

• Good Microsoft Office skills, particularly Excel

• Experience with ERP/procurement systems is advantageous

• Strong attention to detail, organization, and communication skills

• Ability to coordinate effectively with suppliers and internal stakeholders

• Excellent Communication skills