Procurement Associate

Philippine Business for Social Progress Inc.; Mandaluyong; On-site; PHP 335,000 - 446,000; Full time

Job summary

Philippine Business for Social Progress Inc. Head Office in Mandaluyong City seeks a Procurement support staff to assist the Procurement Officer and Specialists.

The role includes canvassing/sourcing activities, developing a procurement management system, and maintaining the procurement monitoring system with timely PO feedback. Requirements include a Bachelor’s degree related to Business Administration, Procurement or Supply Chain, and at least 1–2 years of procurement experience, plus strong

Qualifications

• Education: Bachelor’s Degree of any courses related to Business Administration, Procurement and/or Supply Chain.
• Experience: At least two (1) year work experience in the field of procurement and/or supply chain.
• Other / Special Skills: Good interpersonal skills with ability to communicate at all levels; proactive; process-oriented, structured, and organized; high ethical and compliance standards.

Responsibilities

• Assists the Procurement Officer and Specialists in team direction and activities
• Supports execution of canvassing/sourcing activities based on the direction of the Procurement team
• Assists and facilitates the development and implementation of a procurement management system, which includes planning, awarding, administering, and monitoring all related matters
• Maintains and updates the procurement monitoring system and provides feedback on purchase orders to Requesting Unit
• Drafts letters, memoranda, faxes, email, etc.; monitors progress, and; liaises with vendors during the entire procurement cycle
• Ensures availability of supporting documents for audit and review purposes
• Prepares the necessary documents for competitive bidding and provision of grants
• Ensures that full and proper justification and documentation are provided for review and approval by the respective Procurement Authority in line with appropriate level of authority
• Follow-up with suppliers, as needed, to confirm or change orders.

Skills

Interpersonal skills

Proactive

Process-oriented

Structured and organized

Ethical and compliant

Education

Bachelor's Degree related to Business Administration, Procurement and/or Supply Chain

Job description

Area of Assignment: PBSP Head Office (Citynet Central, Mandaluyong City)

DUTIES AND RESPONSIBILITIES

1. Assists the Procurement Officer and Specialists in team direction and activities
2. Supports execution of canvassing/sourcing activities based on the direction of the Procurement team
3. Assists and facilitates the development and implementation of a procurement management system, which includes planning, awarding, administering, and monitoring all related matters
4. Maintains and updates the procurement monitoring system and provides feedback on purchase orders to Requesting Unit.
5. Drafts letters, memoranda, faxes, email, etc.; monitors progress, and; liaises with vendors during the entire procurement cycle
6. Ensures availability of supporting documents for audit and review purposes
7. Prepares the necessary documents for competitive bidding and provision of grants
8. Ensures that full and proper justification and documentation are provided for review and approval by the respective Procurement Authority in line with appropriate level of authority
9. Follow-up with suppliers, as needed, to confirm or change orders.

MINIMUM QUALIFICATION GUIDELINES

Education : Bachelor’s Degree of any courses related to Business Administration, Procurement and/or Supply Chain

Experience : At least two (1) year work experience in the field of procurement and/or supply chain.

Other / Special Skills : Good interpersonal skills with ability to communicate at all levels; proactive; process-oriented, structured, and organized; high ethical and compliance standards

Contract Type: Project-Based (until December 31, 2026)