Procurement Assistant (Food)

Educar Shared Services Inc.; Parañaque; On-site; PHP 300,000 - 420,000; Full time

Job summary

Educar Shared Services Inc. in the Philippines is seeking a Procurement Assistant to support daily purchasing and sourcing operations.

You will handle PR/PO processing, supplier coordination, delivery monitoring, and procurement data analysis to ensure timely, cost-effective material acquisition while upholding food safety standards. The role involves verifying orders, maintaining purchasing records, evaluating supplier performance, assisting in cost and quality comparisons, and supporting food

Qualifications

• Bachelor’s degree in business/related field.
• 2–3 years purchasing experience, preferably in food manufacturing/service.
• Knowledge of GMP, HACCP, and food safety standards.

Responsibilities

• Receive and process Purchase Requests (PR) and monitor status until delivery completion.
• Verify purchase orders (PO), product specifications, quantities, and delivery schedules before supplier confirmation.
• Coordinate with suppliers regarding order status, pricing updates, documentation requirements, and concerns.
• Monitor daily deliveries and ensure completeness, accuracy, and timeliness (including staggered deliveries).
• Evaluate quality and suitability of materials and supplies.
• Conduct cost and quality comparisons prior to submission for approval.
• Maintain updated records of purchasing data and open orders.
• Resolve delivery discrepancies such as under/over quantity, damages, and quality issues.
• Participate in materials receiving to ensure adherence to specifications.
• Forward supplier invoices to Finance for payment processing.
• Assist in preparing procurement reports including commodity costs, food cost variance, pricing analysis, and supplier performance.
• Support food safety monitoring, incident reporting, and corrective action implementation.
• Assist in sourcing alternative suppliers.
• Perform other related duties as assigned by the immediate supervisor.

Skills

Procurement

Sourcing

PO processing

Supplier coordination

Cost analysis

Education

Bachelor’s Degree in Business Administration, Management, Economics, Industrial Engineering, or related

Job description

Job Summary

The Procurement Assistant supports daily purchasing and sourcing operations. This role is responsible for supplier coordination, purchase order processing, delivery monitoring, and procurement data analysis to ensure timely and cost-effective acquisition of materials while maintaining food safety and quality standards.

Duties and Responsibilities

• Receive and process Purchase Requests (PR) and monitor status until delivery completion.
• Verify purchase orders (PO), product specifications, quantities, and delivery schedules before supplier confirmation.
• Coordinate with suppliers regarding order status, pricing updates, documentation requirements, and concerns.
• Monitor daily deliveries and ensure completeness, accuracy, and timeliness (including staggered deliveries).
• Evaluate quality and suitability of materials and supplies.
• Conduct cost and quality comparisons prior to submission for approval.
• Maintain updated records of purchasing data and open orders.
• Resolve delivery discrepancies such as under/over quantity, damages, and quality issues.
• Participate in materials receiving to ensure adherence to specifications.
• Forward supplier invoices to Finance for payment processing.
• Assist in preparing procurement reports including commodity costs, food cost variance, pricing analysis, and supplier performance.
• Support food safety monitoring, incident reporting, and corrective action implementation.
• Assist in sourcing alternative suppliers.
• Perform other related duties as assigned by the immediate supervisor.

Qualifications

• Bachelor’s Degree in Business Administration, Management, Economics, Industrial Engineering, or any related course.
• At least 2-3 years of experience in purchasing, preferably in a food manufacturing or food service environment.
• Knowledge of GMP, HACCP, and Food Safety standards.
• Knowledge of supplier management, inventory management, and strategic sourcing.
• Familiarity with importation procedures and government regulatory compliance is an advantage.