Purchasing Assistant

EasyFood Restaurants Corporation; Metro Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

EasyFood Restaurants Corporation in Metro Manila is seeking a detail-oriented Procurement Assistant to support purchasing activities across the restaurant group. You will assist in preparing purchase orders, maintain supplier records, monitor stock levels, and help ensure on-time deliveries and accurate documentation.

The role requires a Bachelor's in Business or related field, strong Excel skills, and solid communication, with the ability to handle multiple tasks and work well under pressure.

Qualifications

• Bachelor's degree in Business or related field.
• Experience in purchasing, procurement, or inventory support preferred.
• Proficiency with Microsoft Office, especially Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Understanding of basic supply chain concepts.

Responsibilities

• Assist in preparing purchase orders and processing requisitions from various departments and stores.
• Maintain and update supplier databases with contact info, pricing, and performance records.
• Monitor inventory levels and help identify purchasing needs from stock data and forecasts.
• Coordinate deliveries, receiving, inspection, and verification of goods against purchase orders.
• Maintain accurate records of purchases, invoices, and payment documents.
• Communicate with suppliers regarding orders, delivery schedules, and discrepancies.
• Assist in preparing reports on purchasing activities, costs, and supplier performance.
• Support development and maintenance of supplier relationships and negotiate where appropriate.
• Ensure compliance with company purchasing policies and procedures.
• Handle procurement administrative tasks including filing, data entry, and correspondence.

Skills

Microsoft Excel

Organizational skills

Data entry

Communication skills

Supply chain basics

Team collaboration

Confidentiality

Work under pressure

Six-day work week willingness

Education

Bachelor's degree in Business

Tools

Procurement software

Inventory management systems

Job description

Responsibilities:

• Assist in preparing purchase orders and processing requisitions from various departments and stores within the restaurant group

• Maintain and update supplier databases, including contact information, pricing, and performance records

• Monitor inventory levels and assist in identifying purchasing needs based on stock requirements and forecasts

• Support the coordination of deliveries, including receiving, inspection, and verification of goods against purchase orders

• Maintain accurate records of purchases, invoices, and payment documentation

• Communicate with suppliers regarding order status, delivery schedules, and any issues or discrepancies

• Assist in preparing reports on purchasing activities, costs, and supplier performance

• Support the development and maintenance of supplier relationships and contribute to negotiations where appropriate

• Ensure compliance with company purchasing policies and procedures

• Handle administrative tasks related to the procurement process, including filing, data entry, and correspondence

Requirements:

• Bachelors degree graduate of Business courses or it's equivalent qualification or work a related field is preferred

• Proven work experience in a purchasing, procurement, or inventory support role, preferably within the food service or hospitality industry

• Proficiency with Microsoft Office applications (particularly Excel) and familiarity with inventory management or procurement software systems is an advantage

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively

• Excellent attention to detail and accuracy in data entry and record-keeping

• Solid communication skills, both written and verbal, with the ability to interact professionally with suppliers and internal stakeholders

• Basic understanding of supply chain principles and purchasing practices

• Ability to work collaboratively within a team environment and take initiative when needed

• Trustworthiness and integrity in handling financial transactions and confidential information

• Flexibility and willingness to adapt to changing business needs and priorities

• can work under pressure

• willing to work 6 days a week