Procurement Assistant (1)

Office of the Vice President of the Republic of the Philippines; Hinoba-an; Hybrid; PHP 279,000 - 502,000; Full time

Job summary

The Office of the Vice President of the Republic of the Philippines is seeking a competent candidate with college background to support general office administration and procurement functions. Experience in procurement processes and familiarity with government acquisition rules are preferred.

The role involves reviewing PRs, assisting various committees, preparing AOQs, and maintaining procurement trackers to ensure compliance and efficiency in daily operations.

Qualifications

• At least college graduate, preferably business-related course.
• Experience in general office administration and procurement process.
• Preferably training on RA 12009.

Responsibilities

• Review the Purchase Request submitted by end-user for alignment with the APP and its market research and technical specs before procurement.
• Assist BAC, the Disciplinary Action Committee and other committees by reviewing resolutions and documents.
• Prepare Abstract of Quotations by consolidating supplier quotations to determine the lowest responsive bid.
• Prepare Obligation Request and Status to obligate contract amount for budgeting and accounting rules.
• Update PR Monitoring Sheet with contract details and timelines for tracking.
• Serve as a BAC Secretariat member providing admin support to ensure compliance with the New Government Procurement Act.

Skills

General Office Administration

Procurement process

Education

College graduate

Job description

At least College graduate,preferably business related course

EXPERIENCE

With relevant experience in General Office Administration and Procurement Process

TRAINING:

Preferably with related training on RA 12009

ELIGIBILITY:

N/A

DUTIES AND RESPONSIBILITIES

1. Reviews the Purchase Request (PR) submitted by the end-user if in accordance with the approved Annual Procurement Plan (APP) including its market research and detailed technical specifications before initiating the procurement process;

2. Assist the Bids and Award Committees, the Disciplinary Action Committee, and other committees as may be assigned, by reviewing resolutions, correspondences, and other documents;

3. Preparation of Abstract of Quotations (AOQs) by consolidating the quotations received from suppliers to determine the lowest responsive bid for the project;

4. Preparation of Obligation Request and Status (ORS) in favor of the winning bidder/supplier by obligating the amount of contract to ensure proper budgeting, accounting rules and regulations;

5. Updates the PR Monitoring Sheet by indicating the details of the contract including the time schedule for each procurement activity for recording and tracking of transaction;

6. Acts as a member of the BAC Secretariat by providing administrative support to the BAC Members and TWG to ensure compliance with the provisions of the New Government Procurement Act;

6. Perform other functions of the Division as may be required.

Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS form No. 212, Revised 2025) which can be downloaded at www.csc.gov.ph

• Photocopy of Transcript of Records or any scholastic records applicable

Note: This Agency informs you, our Data Subject, of your rights and our obligations under Republic Act No. 10173 or the Data Privacy Act of 2012. For any personal data/information you provided by which you can be identified, rest assured that it will only be used in accordance with the law and the Agency's Data Privacy Policy.

The Office of the Vice President (OVP) also applies the Equal Employment Opportunity Principle (EEOP) in its Recruitment, Selection, and Placement System.

not later than September 17 , 2026