Procurement Admin Assistant Casual

Good Neighbors Philippines; Bulacan; On-site; PHP 335,000 - 558,000; Full time

Job summary

Good Neighbors Philippines is seeking a Procurement and General Services coordinator to join our team in the Philippines. The role covers sourcing suppliers, preparing POs, ensuring delivery, and maintaining supplier databases in line with policies.

You will manage inventories and negotiate contracts while supporting day-to-day admin tasks of the office. Qualifications include IT/CS related degree, 3 years of relevant experience, and proficiency in MS Office and Google Workspace.

Qualifications

• Must be a graduate of IT/CS or related courses.
• Preferably with 3 years of relevant experience.
• Proficient in MS Office and Google Workspace (Sheets, Docs).
• Knowledgeable in IT/Programming and hardware troubleshooting.
• Excellent communication and interpersonal skills.

Responsibilities

• Sourcing of suppliers, contractors and tabulation of quotations.
• Review and analyze product and services to be purchased.
• Prepare Purchase Orders and ensure delivery of items.
• Ensure goods received match PO and are undamaged.
• Maintain supplier database and negotiate contracts.
• Manage inventories and office admin tasks (bills, rentals, maintenance).
• Provide administrative support to ensure efficient office operation.
• Perform preventive maintenance and equipment inventories.

Skills

Attention to detail

Communication skills

Teamwork

IT/Programming background

Hardware troubleshooting

Education

Bachelor's degree in IT/CS/related field

Tools

MS Office

Google Sheets

Google Docs

Job description

Job Description:

Essential Responsibilities

I. Procurement

• Sourcing of suppliers, contractors and tabulation of quotations.
• Review and analyze product and services to be purchased.
• Preparation of Purchase Order (PO) and ensure delivery of items purchased.
• Ensure goods received are not damaged and in accordance with the PO.
• Follow and enforce the organization’s procurement policies and procedures
• Manage inventories and maintain accurate purchase and pricing records.
• Maintain and update supplier database.
• Maintain good supplier relations and negotiate contracts.
• Other tasks that maybe assigned from time to time by the Procurement Manager

II. General Services

• General Affairs Task
• Manage day to day admin related activities (Bills Payment, Rentals, Maintenance of Equipment and Facilities.
• Provide administrative support to ensure efficient operation of the office.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Follow and comply tasks assigned by the HR & GSU Manager

Qualifications

• Must be a graduate of any Internet Technology, Information System, Computer Science, Computer Engineering, Computer Programming (or other related courses)
• Preferably with three (3) years of relevant experience
• Proficient in MS Office (Word, Excel, PowerPoint), Google Sheets, Docs etc. and other related software
• With comprehensive background/knowledge in IT/Programming
• Knowledgeable in hardware troubleshooting is an advantage
• Shows attention to details and with high level of accuracy
• Good oral and written communication skills
• Good interpersonal skills and ability to work with a team