Procurement Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking a detail-oriented logistics accountant/administrator to support payment processing, document control, and broker coordination.

You will ensure accuracy of payment requests, manage cash advances, monitor shipments, liaise with port operators and government agencies, and handle reconciliations with shipping lines to keep operations compliant and on track.

Responsibilities

• Preparing and reviewing payment requests (PRM)s for completeness and accuracy of supporting documents.
• Liquidation of cash advances.
• Applying and securing gate pass from port operators ICTSI, Asian Terminals Inc. and coordinating with Broker to comply with all requirements prior to pull out of containers in the port.
• Monitoring and tracking shipment status (in-transit, arrived, cleared, delivered), stay in the port, pull out of containers.
• Preparing Requests for Foreign Remittance.
• Ensuring availability and accuracy of advance and original shipping documents, and endorsement of required documents to Brokers on time.
• Processing timely and accurate payment of customs duties and taxes.
• Handling operational issues and monitoring of broker's performance daily.
• Coordinating with government agencies, buyers, supply planners, logistics
• Processing of documents to avail of MAV for qualified pork shipments.
• Reconciliation of accounts with shipping lines and port operators.
• Attending team meetings.

Job description

Key responsibilities include:

1. Preparing and reviewing payment requests (PRM)s for completeness and accuracy of supporting documents.
2. Liquidation of cash advances.

1. Applying and securing gate pass from port operators ICTSI, Asian Terminals Inc. and coordinating with Broker to comply with all requirements prior to pull out of containers in the port.
2. Monitoring and tracking shipment status (in-transit, arrived, cleared, delivered), stay in the port, pull out of containers.
3. Preparing Requests for Foreign Remittance.
4. Ensuring availability and accuracy of advance and original shipping documents, and endorsement of required documents to Brokers on time.
5. Processing timely and accurate payment of customs duties and taxes.
6. Handling operational issues and monitoring of broker's performance daily.
7. Coordinating with government agencies, buyers, supply planners, logistics
8. Processing of documents to avail of MAV for qualified pork shipments.
9. Reconciliation of accounts with shipping lines and port operators.
10. Attending team meetings.