IMPORTATION ASSISTANT

Ramesh Trading Corporation; Santa Clara; On-site; PHP 279,000 - 424,000; Full time

Job summary

Ramesh Trading Corporation in the Philippines seeks an Import/Logistics Administrator to manage shipments, inspect procedures, collate documents, and coordinate with suppliers, inspection agencies, and customs brokers.

The role requires a Bachelor's degree in Customs Administration, Logistics, Transportation or related field, strong negotiation and communication skills, and the ability to multitask while ensuring compliance and on-time loading.

Qualifications

• Degree in customs, logistics, transportation or equivalent.
• Experience in import/export or related role.
• Knowledge of import/export processes.
• Strong verbal and written communication.
• Negotiation skills with international clients are a plus.
• Experience in wholesale or retail is advantageous.

Responsibilities

• Book shipment for inspection to nominated inspection company as indicated on the Proforma Invoice
• Collate documents for reference of the inspection company in checking the goods ordered
• Monitor inspection date and send report for review
• Review inspection report and summarize findings for management
• Report findings and await final decision on loading or rework
• Monitor reworking and request photos/videos as proof
• Review terms described in proforma invoice
• Monitor shipment ready date to arrange shipping booking
• Secure effective sailing schedule to meet customer commitments
• Monitor container with shipping company and supplier
• Check and verify import shipping documents for customs
• Apply marine insurance using final documents
• Transmit complete documents to Customs Broker for clearing
• Preparation of Import Purchases and costing and posting to SIMS

Skills

Import/export knowledge

Negotiation skills

Communication skills

Multitasking

Documentation & record keeping

Wholesale/retail exposure

Education

Bachelor’s/College Degree in Customs Administration, Logistics, Transportation or equivalent

Tools

SIMS system

Job description

Qualifications:

• Bachelor’s/College Degree in Customs Administration, Logistics, Transportation or equivalent
• At least have an experience in import, export, or relevant role
• Knowledgeable in import, export processes
• Good negotiation skills particularly to international clients
• Ability to do multiple tasks simultaneously
• Strong verbal and written communication skills
• Experience in wholesale or retail industry would be an advantage

Job Descriptions:

• Book shipment for inspection to nominated inspection company as indicated on the Proforma Invoice
• Collate documents for reference of the inspection company in checking the goods ordered such as proforma invoice, purchase order, artworks, shipping marks and individual product photo
• Monitor if date of inspection was followed and inspection report was sent for review
• Review the inspection report and summarized the findings before disseminating the inspection report to the supplier, purchasing dept. and the management via email
• Report the findings to the management and wait for their final decision if goods are accepted and confirm to proceed to loading or if goods are subject for reworking
• Monitor the reworking of the goods ordered, request photos or videos as proof of reworking and show to the management for their review and approval
• Review the terms agreed as described in proforma invoice
• Monitor the shipment ready date at the factory to arrange shipping booking
• Secure effective and efficient sailing schedule to meet the commitment with the customers
• Monitor the container with the shipping company and supplier
• Check and verify import shipping documents to ensure adequacy of documents for further checking of the manager for customs formalities
• Apply marine insurance using final documents to the existing insurance company
• Transmit complete set of documents to Customs Broker for customs clearing
• Preparation of Import Purchases and costing and posting of cost factor to SIMS system