Importation Officer (Process Permits / ICC)

Synchronicity Select; Caloocan; On-site; PHP 279,000 - 469,000; Full time

Job summary

Synchronicity Select is seeking a competent Import-Export Associate to manage the importation and customs clearance processes, primarily for sea freight, coordinating with brokers, freight forwarders, and suppliers to ensure timely clearance and release.

The role involves preparing and maintaining import documents, monitoring schedules, and reviewing tariff classifications, duties, and taxes, while tracking costs and collaborating with Purchasing, Finance, Warehouse, and Operations teams.

Qualifications

• Graduate of BS Customs Administration or related course.
• Licensed Customs Broker is an advantage, but not required.
• At least 1 year of importation experience, preferably sea freight shipments.
• Knowledge in applying for ICC or other permits as needed.
• Experience in import documentation, customs clearance, and coordination with brokers/freight forwarders.
• Knowledge of import/export process, customs requirements, duties and taxes.
• Familiar with import documents such as Bill of Lading, Commercial Invoice, Packing List, Import Declaration.
• Able to monitor shipment arrival, customs clearance, and cargo release.
• Detail-oriented and highly organized, especially with multiple shipments.
• Can work with minimal supervision and take ownership of shipments.
• Good communication with suppliers, freight forwarders, brokers, and internal departments.
• Proficient in Microsoft Office / Google Workspace.
• Fresh graduates are welcome to apply and may be considered for training.
• Willing to work in South Caloocan.
• Preferably residing in South Caloocan or nearby areas.

Responsibilities

• Handle and monitor the importation and customs clearance process of Synchronicity Select shipments, primarily through sea freight.
• Coordinate with customs brokers, freight forwarders, shipping lines, suppliers, and other logistics partners to facilitate timely shipment clearance and release.
• Prepare, check, organize, and maintain import and customs documentation for accuracy and completeness.
• Monitor shipment schedules, vessel arrivals, customs processing, assessment, payment, and cargo release.
• Assist in reviewing tariff classifications, customs duties, taxes, and other import-related charges.
• Ensure that required customs and import documents are submitted accurately and on time.
• Track shipment status and proactively follow up on delays, missing documents, customs concerns, and other clearance issues.
• Coordinate with the Purchasing, Finance, Warehouse, and Operations teams regarding incoming shipments, landed costs, and expected arrival dates.
• Maintain organized records of import shipments, customs documents, expenses, and clearance status.
• Help identify ways to improve the company's importation, customs, and logistics processes.
• Assist in monitoring import-related costs such as duties, taxes, freight, handling, demurrage, and other charges.
• Perform other importation, logistics, and customs-related tasks that may be assigned by the immediate supervisor or management.

Skills

Customs brokerage knowledge

Import documentation

Coordination with brokers/freight

Microsoft Office / Google Workspace

Detail-oriented

Good communication

Work with minimal supervision

Education

BS Customs Administration

Tools

Microsoft Office / Google Workspace

Job description

JOB QUALIFICATIONS

• Graduate of BS Customs Administration or a related course

• Licensed Customs Broker is an advantage, but not required

• With at least 1 year of experience in importation, preferably sea freight shipments

• Knowledge in Applying for ICC (Import Commodity Clearance) or other permits as needed

• Experience in import documentation, customs clearance, and coordination with customs brokers/freight forwarders

• Knowledgeable in the import/export process, customs requirements, tariff classification, duties, and taxes

• Familiar with import documents such as Bill of Lading, Commercial Invoice, Packing List, Import Declaration, and other customs-related documents

• Able to monitor and follow up shipment arrival, customs clearance, and cargo release

• Detail-oriented and highly organized, especially when handling multiple shipments and documents

• Can work with minimal supervision and take ownership of assigned shipments

• Good communication and coordination skills in dealing with suppliers, freight forwarders, customs brokers, and internal departments

• Proficient in Microsoft Office / Google Workspace

• Fresh graduates are welcome to apply and may be considered for training

• Willing to work in South Caloocan

• Preferably residing in South Caloocan or nearby areas

JOB DESCRIPTION

• Handle and monitor the importation and customs clearance process of Synchronicity Select shipments, primarily through sea freight

• Coordinate with customs brokers, freight forwarders, shipping lines, suppliers, and other logistics partners to facilitate timely shipment clearance and release

• Prepare, check, organize, and maintain import and customs documentation for accuracy and completeness

• Monitor shipment schedules, vessel arrivals, customs processing, assessment, payment, and cargo release

• Assist in reviewing tariff classifications, customs duties, taxes, and other import-related charges

• Ensure that required customs and import documents are submitted accurately and on time

• Track shipment status and proactively follow up on delays, missing documents, customs concerns, and other clearance issues

• Coordinate with the Purchasing, Finance, Warehouse, and Operations teams regarding incoming shipments, landed costs, and expected arrival dates

• Maintain organized records of import shipments, customs documents, expenses, and clearance status

• Help identify ways to improve the company's importation, customs, and logistics processes

• Assist in monitoring import-related costs such as duties, taxes, freight, handling, demurrage, and other charges

• Perform other importation, logistics, and customs-related tasks that may be assigned by the immediate supervisor or management