Purchasing Assistant

ProjectEngage Inc; Makati; On-site; PHP 600,000 - 800,000; Full time

Job summary

A leading company in procurement services is seeking a Purchasing Specialist in Makati, Philippines. The ideal candidate will have a Bachelor's degree and 2–5 years of experience in sourcing, negotiating, and purchasing goods. Strong negotiation and analytical skills are essential. This role offers an opportunity to develop supplier relationships while ensuring cost-effective procurement. Competitive compensation and a dynamic work environment await the right candidate.

Qualifications

• 2–5 years of experience in purchasing, procurement, or supply chain operations.

Responsibilities

• Source, evaluate, and negotiate with vendors.
• Prepare and process purchase orders and requisitions.
• Monitor inventory levels and forecast material requirements.
• Develop and maintain relationships with suppliers.
• Review supplier performance and resolve issues.
• Maintain accurate records of purchases and pricing.
• Assist in policy development and implementation.
• Identify opportunities for cost savings.
• Ensure compliance with standards and regulations.
• Collaborate with finance to reconcile transactions.

Skills

Negotiation skills

Communication skills

Analytical abilities

Organizational skills

Problem-solving abilities

Attention to detail

Education

Bachelor’s degree in Supply Chain Management, Business Administration, or related field

Tools

SAP

Oracle

NetSuite

Microsoft Office Suite

Job description

The Purchasing Specialist is responsible for sourcing, negotiating, and purchasing goods and services to support company operations. This role ensures timely and cost-effective procurement while maintaining high standards of quality and supplier performance. The Purchasing Specialist will work closely with internal departments to manage inventory levels, vendor relationships, and procurement processes that align with organizational goals.

• Source, evaluate, and negotiate with vendors to obtain the best pricing, quality, and delivery terms.
• Prepare and process purchase orders, requisitions, and related documents in accordance with company policies.
• Monitor inventory levels and coordinate with departments to forecast material requirements.
• Develop and maintain strong relationships with suppliers and internal stakeholders.
• Review supplier performance and resolve any issues regarding delivery, quality, or billing.
• Maintain accurate records of purchases, pricing, and other essential data.
• Assist in developing and implementing purchasing policies, procedures, and best practices.
• Identify opportunities for cost savings and process improvements.
• Ensure compliance with company standards, contracts, and relevant regulations.
• Collaborate with finance to reconcile purchase orders, invoices, and payments.

Qualifications:

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, or related field (or equivalent experience).
• Experience: 2–5 years of experience in purchasing, procurement, or supply chain operations.
• Skills & Competencies:
• Strong negotiation and communication skills.
• Proficiency in purchasing software (e.g., SAP, Oracle, NetSuite).
• Strong analytical and problem-solving abilities.
• Attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).