Procurement and Compliance Administrator

Ron Fire Systems Inc.; Muntinlupa; On-site; PHP 320,000 - 520,000; Full time

Job summary

Ron Fire Systems Inc. is seeking an organized administrator to provide comprehensive support across office operations, purchasing, and compliance. The role coordinates shipments, maintains records and licenses, and ensures regulatory adherence in the Philippines.

You will manage inventory, vendor quotes, and purchase orders while tracking delivery and maintaining filing systems. Experience in procurement and contract management is preferred, with knowledge of local regulations a bonus.

Qualifications

• Bachelor graduate in business, office or public administration.
• 2-3 years of experience in administration, procurement and compliance.
• Strong organizational and administrative skills.
• Procurement and contract management knowledge.
• Knowledge of Philippine regulatory requirements is a plus.

Responsibilities

• Provide administrative support, purchasing and shipment processes.
• Maintain company records, contracts, permits, licenses and documents.
• Maintain digital filing systems for easy access to documents.
• Manage office supply inventories and coordinate reorder processes.
• Monitor vehicle maintenance schedules and coordinate repairs and inspections.
• Handle vendor coordination for repairs, inspections and services.
• Ensure vehicle documents (insurance, registration, inspection) are up-to-date.
• Raise purchase orders and obtain vendor quotes.
• Track PO status to ensure timely delivery and resolve discrepancies.

Skills

Office administration

Procurement

Contract management

Vendor management

Record keeping

Education

Bachelor's degree in business/office/public administration

Job description

About the role

Responsible for providing administrative support, purchasing and shipment processes, and overall compliance with the company's statutory and regulatory requirements.

Key responsibilities

• Assist in managing office equipment, and ensuring timely repairs and maintenance
• Maintain company records, contracts, permits, licenses, and official documents
• Maintain accurate digital filing systems for easy access to documents
• Manage office supply inventories and coordinate reorder processes
• Monitor the maintenance schedules of company vehicles to ensure regular service
• Coordinate with service providers for vehicle repairs, inspections, and other required services
• Ensure vehicle documentation, such as insurance, registration, and inspection certificates, is up-to-date and properly filed
• Handle purchasing process by sourcing office supplies, office equipment, and services
• Raise purchase orders (POs) and obtain vendor quotes
• Track the status of POs, ensuring timely delivery and resolution of discrepancies

About you

• Preferably a Bachelor graduate of business, office or public administration
• A minimum of 2-3 years of experience in administration, procurement, and compliance
• Strong organizational and administrative skills
• Procurement and contract management knowledge
• Knowledge of Philippine regulatory requirements is a plus