Head of Admin, Facilities & Procurement

YINSHAN LENDING INC; Makati; On-site; PHP 669,600 - 892,800; Full time

Job summary

A progressive lending company in Metro Manila seeks an experienced Admin Manager to lead procurement strategies, ensure compliance with Philippine regulations, and manage the lifecycle of company assets. The role involves overseeing office operations, safety standards, and budgeting while managing a team of coordinators. Ideal candidates should have 5-8 years in General Admin, with managerial experience in fast-paced industries preferred. Strong stakeholder management and procurement skills are essential.

Qualifications

• 5-8 years in General Admin, Procurement, or Corporate Services.
• At least 2-3 years in a managerial or supervisory role.
• Experience in Fintech, BPO, or Startups is highly preferred.

Responsibilities

• Oversee day-to-day office operations and relations with building management.
• Implement and maintain workplace safety standards and emergency protocols.
• Manage the full procurement cycle for all company assets.
• Ensure compliance with regulatory requirements and conduct regular audits.
• Prepare the annual Administration budget and provide monthly reports.

Skills

Expertise in Philippine regulatory requirements

Advanced procurement planning

Contract management skills

Proficiency in asset management software

Proficiency in Microsoft Excel

Education

Bachelor's degree in Business Administration, Management, or a related field

Job description

The Admin Manager is a strategic leader responsible for the backbone of the company’s physical and operational infrastructure.

This role goes beyond basic office management; you will lead procurement strategies, ensure absolute compliance with Philippine regulatory bodies, and manage the full lifecycle of company assets. You will be a key partner to HR, Finance, and Legal, ensuring that the workplace is safe, efficient, and cost-effective.

Key Responsibilities

• Strategic Office & Facilities Management
• Infrastructure: Oversee day-to-day office operations, facilities maintenance, and relations with building management
• Workplace Strategy: Lead space planning, seat allocations, and office renovations. Support leadership in expansion or relocation projects
• Safety: Implement and maintain workplace safety standards and emergency protocols
• Procurement & Vendor Ecosystem
• End-to-End Procurement: Manage the full PR–RFQ–PO cycle, ensuring transparent canvassing and rigorous supplier onboarding
• Negotiation: Lead contract negotiations for pricing, service levels (SLAs), and warranties to maximize ROI
• Forecasting: Establish procurement forecasting and cost-saving initiatives to optimize the company’s "burn rate" on consumables and services
• Asset & Inventory Control
• Asset Lifecycle: Manage the acquisition, tagging, assignment, maintenance, and eventual disposal of all company assets (IT equipment, furniture, etc.)
• Accountability: Maintain a 100% accurate asset registry and ensure all employees sign appropriate custodianship documents
• Audits: Conduct regular physical audits of inventory and equipment
• Compliance & Statutory Coordination
• Permitting: Lead the annual renewal of the Mayor’s Permit, Barangay Clearances, and SEC GIS filings
• Regulatory Liaison: Coordinate with BIR, DOLE, and LGUs to ensure all permits and certifications are displayed and updated
• Policy Enforcement: Ensure all vendor engagements and asset usages comply with internal audit and legal standards
• Logistics, Budgeting & People Leadership
• Logistics: Oversee corporate travel, fleet management (if applicable), and courier/shipment services
• Budgeting: Prepare the annual Administration budget and provide monthly reports on spending vs. allocation
• Team Leadership: Supervise and coach a team of admin coordinators and general services personnel. Set clear KPIs and foster a culture of "service excellence"
  
  

Qualifications

Education

• Bachelor’s degree in Business Administration, Management, or a related field
  
  

Experience

• 5–8 years in General Admin, Procurement, or Corporate Services
• At least 2–3 years in a managerial or supervisory role
• Experience in Fintech, BPO, or Startups is highly preferred due to the fast-paced nature of these industries
  
  

Hard Skills

• Expertise in Philippine regulatory requirements (LGU, SEC, DOLE, BIR)
• Advanced procurement planning and contract management skills
• Proficiency in asset management software and Microsoft Excel (for budgeting/reporting)
  
  

Soft Skills

• High level of professional integrity and confidentiality
• Strong stakeholder management (ability to say "no" to requests firmly but professionally)
• Project management skills for office fit-outs or company-wide events