Purchasing Associate

The Moment Group; Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

The Moment Group is seeking a Purchasing Associate to join the Procurement team in Makati. You will provide essential administrative and operational support to ensure timely, cost-effective acquisition of goods, materials, and services.

You will coordinate with suppliers, prepare and monitor purchase orders, maintain supplier records, and help ensure compliance with company policies and procedures. Fresh graduates with relevant internship experience are highly preferred.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field.
• Fresh graduates with relevant internship experience preferred.
• Knowledge of basic purchasing and procurement processes.
• Proficiency with Excel.

Responsibilities

• Process purchase requisitions, canvassing activities, and purchase orders based on approved requests.
• Coordinate with suppliers to obtain quotations, confirm pricing, check product availability, and monitor delivery schedules.
• Prepare and maintain purchase orders, quotations, supplier records, and other procurement-related files.
• Monitor order status and follow up with suppliers to support timely delivery of goods and services.
• Compare supplier quotations based on price, quality, specifications, and delivery lead time.
• Coordinate with internal departments, warehouse personnel, and other stakeholders regarding purchasing requirements and delivery concerns.
• Maintain an updated database of accredited suppliers, product specifications, and pricing information.
• Assist in resolving discrepancies involving orders, deliveries, invoices, and supplier documentation.
• Ensure purchasing transactions are properly documented and aligned with company policies.
• Perform other procurement-related administrative tasks as assigned.

Skills

Procurement processes

Supplier coordination

Negotiation

Organizational skills

Communication

Multitasking

Education

Bachelor's degree in Business Administration

Bachelor's degree in Supply Chain Management / Logistics

Tools

Microsoft Excel

Job description

About the role

The Purchasing Associate provides essential administrative and operational support to the Procurement team, helping ensure the timely and cost-effective acquisition of goods, materials, and services. This role supports supplier coordination, purchasing documentation, order monitoring, and compliance with company policies and procedures.

Key responsibilities

• Process purchase requisitions, canvassing activities, and purchase orders based on approved requests.

• Coordinate with suppliers to obtain quotations, confirm pricing, check product availability, and monitor delivery schedules.

• Prepare and maintain purchase orders, quotations, supplier records, and other procurement-related files.

• Monitor order status and follow up with suppliers to support the timely delivery of goods and services.

• Compare supplier quotations based on price, quality, specifications, and delivery lead time.

• Coordinate with internal departments, warehouse personnel, and other stakeholders regarding purchasing requirements and delivery concerns.

• Maintain an updated database of accredited suppliers, product specifications, and pricing information.

• Assist in resolving discrepancies involving orders, deliveries, invoices, and supplier documentation.

• Ensure purchasing transactions are properly documented and aligned with company policies.

• Perform other procurement-related administrative tasks as assigned.

What we're looking for

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.

• Fresh graduates with relevant internship experience are highly preferred

• Knowledge of basic purchasing and procurement processes.

• Proficiency in Microsoft Office applications, particularly Excel.

• Strong organizational skills and attention to detail.

• Good communication, coordination, and negotiation skills.

• Ability to multitask, prioritize tasks, and meet deadlines.

• Willingness to work in a fast-paced environment.

• Strong supplier coordination, problem-solving, teamwork, and collaboration skills.

• Open to work onsite in Makati