Procurement Compliance and Shared Services Associate I

D & L Industries; Quezon City; On-site; PHP 260,000 - 480,000; Full time

Job summary

D & L Industries in Quezon City is seeking a Procurement Assistant to support the Compliance and Shared Services Manager in daily purchasing activities, vendor coordination, and contract monitoring.

You will assist with quotes, PO management, documentation, and timely reporting on utilization under contracts, while ensuring adherence to company policies and quality procedures. Onsite work is required in Calle Industria.

Qualifications

• Bachelor's degree in Business Administration, Engineering, Quality Management, Supply Chain or related field.
• Preferably 1 year of relevant working experience.
• Open to Fresh Graduates.
• Excellent oral and written communication skills.
• Strong external relationship building and with a strong personality.
• Good coordination and project management skills.
• Proficient in MS Office and Google Workspace.
• Amenable to a 5-days compressed workweek schedule.
• Willing to work onsite in Calle Industria, Bagumbayan, Quezon City.

Responsibilities

• Assist in ensuring vendors adhere to the Company Code of Business Principles and comply with QHSE Policy and Procedure.
• Maintain and update ISO quality records, guidelines and procedures.
• Resolve system or vendor performance issues related to POs and delivery schedules.
• Assist in disposal and/or resale of manufacturing assets, wastes and scraps.
• Support vendor management activities such as data gathering and performance reporting.
• Assist in soliciting quotes from vendors and document procurement transactions.
• Prepare and maintain procurement transaction files including PO and contract status with vendors.
• Coordinate with vendors to ensure timely deliverables per contracts; resolve complaints.
• Prepare a support document for processing payments to vendors as needed.
• Ensure all procurement activities comply with contract terms.

Skills

Communication

Coordination

Project management

Analytical skills

Vendor relationship building

Education

Bachelor's Degree in Business Administration, Engineering, Quality Management, Supply Chain or related field

Tools

MS Office (Excel, Word, PowerPoint)

Google Workspace

Job description

Main Purpose of the Job

Responsible for assisting the Procurement Compliance and Shared Services Manager in the daily procurement activities such as but not limited to purchase transactions, monitoring and reporting of utilization under the contracts/agreements, and vendor coordination.

Duties and Responsibilities

• Ensure that the vendors/contractors adhere to the Company Code of Business Principles and comply with QHSE Policy and Procedure
• Ensure maintenance and update of ISO quality records, guidelines and procedures.
• Assist in the resolution of system issues and vendor performance issues concerning purchase orders and delivery schedules.
• Assist in the disposal and/or resale of manufacturing assets, factory wastes and production scraps.
• Assist in vendor management activities i.e. basic data gathering, performance reporting, etc.
• Support solicitation of quotes from vendors and document procurement transactions i.e. summarizing received quotes, for strategic sourcing activities and catalogue setup in the system.
• Prepare and/or maintain procurement transaction files and documentation including reports on purchase orders and contract status with the vendors.
• Coordinate with vendors to ensure the timeliness and completeness of deliverables per terms and conditions of the orders/contracts; coordinate with the vendors and operations teams for the prompt resolution of complaints and concerns.
• Prepare a support document for processing payments to vendors as needed.
• Responsible for following through on all procurement activities and monitoring compliance with the terms and conditions of the contract/agreement.

Qualifications

• Graduate of any Bachelor's Degree such as Business Administration, Engineering , Quality Management, Supply Chain or a related field
• Preferably with at least 1 year of relevant working experience
• Open to Fresh Graduates
• Good oral and written communication skills
• Good external relationship building skills and with strong personality
• Good coordination and project management skills
• Good analytical skills
• Proficient in using MS Office Applications (Excel, Word, Powerpoint) and Google Workspace
• Amenable for 5-days compressed workweek schedule
• Willing to work and report onsite in Calle Industria, Bagumbayan, Quezon City