Procurement Admin Assistant

Krayden, Inc.; Muntinlupa; On-site; PHP 279,000 - 446,000; Full time

Job summary

Krayden, Inc. is seeking an Administrative/Procurement Assistant to support the UK & USA procurement team from Alabang, Muntinlupa.

You will raise and process purchase orders, maintain supplier records, and help with data entry, reporting, and documentation while ensuring adherence to company procedures. The role requires good organizational skills, attention to detail, and the ability to work mid-shift (3:00 PM–12:00 AM, PHT) and in Alabang.

Qualifications

• Strong organizational and administrative abilities.
• Excellent attention to detail and accuracy.
• Good written and verbal communication.
• Able to manage multiple tasks and meet deadlines.
• Proficient in MS Excel and Outlook.
• Works well independently and in a team.

Responsibilities

• Raise, process, and maintain purchase orders per procedures.
• Update order confirmations for accuracy.
• Monitor orders and generate follow-up reports.
• Identify delivery issues and confirm dates with suppliers.
• Resolve PO issues due to defaults or historic dates.
• Follow up with suppliers to resolve delays.
• Assist with invoice queries with suppliers and internal teams.
• Maintain procurement records and supplier data.
• Support data entry, reporting, and document control.
• Ensure compliance with policies and audit requirements.
• Provide general admin support such as filing and email management.

Skills

Organizational skills

Administrative skills

Attention to detail

Communication skills

Microsoft Excel

Microsoft Outlook

Independent worker

Team collaboration

Education

Relevant business or administration qualification

Tools

ERP systems

Purchase order software

Job description

To provide administrative and operational support to the Procurement team located in UK & USA, ensuring that purchasing activities are accurately recorded, orders are processed efficiently, and supplier information is maintained in line with company procedures.

Reporting to the UK Procurement Manager.

Key Responsibilities (Additions)

• Raise, process, and maintain purchase orders in line with approved requests and procurement procedures
• Update and maintain purchase order confirmations to ensure delivery information is accurate and current
• Monitor order progress and produce regular follow-up reports to track outstanding purchase orders
• Identify delivery shortages and liaise with suppliers to confirm delivery dates for outstanding balances
• Investigate and correct purchase orders showing default, incorrect, or historic dates (e.g. 01/01/1990, 01/01/1950, or any past dates)
• Proactively follow up with suppliers to resolve delivery delays, discrepancies, and outstanding items
• Assist with resolving invoice queries in collaboration with suppliers and internal teams
• Maintain accurate procurement records, including supplier details, pricing, contracts, and documentation
• Support the procurement team with data entry, reporting, and document control
• Support compliance with procurement policies, procedures, and audit requirements
• Provide general administrative support, including filing, email management, and record keeping

Skills and Competencies

• Strong organizational and administrative skills
• High level of attention to detail and accuracy
• Good communication skills, both written and verbal
• Ability to manage multiple tasks and meet deadlines
• Confident using Microsoft Office (especially Excel and Outlook)
• Ability to work well independently and as part of a team

Knowledge and Experience

• Familiarity with purchase order systems or ERP systems is an advantage
• Understanding of basic procurement and purchasing processes is desirable

Qualifications

• Relevant business or administration qualification preferred but not essential.
• Amenable to work on Mid-Shift (3:00PM – 12:00AM, PHT)
• Amenable to work in Alabang, Muntinlupa.