PROCUREMENT ANALYST

Bmirk Enterprises Corporation; Pasig; On-site; PHP 400,000 - 700,000; Full time

Job summary

Bmirk Enterprises Corporation seeks a Procurement Analyst to analyze procurement data, monitor purchasing, and support supplier management for pharmaceutical manufacturing needs.

You will collaborate with Production, QA/QC, Warehouse, Regulatory, Finance, and suppliers to ensure timely, compliant procurement of materials and services while maintaining accurate records and cost controls.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Admin, or related field.
• Experience in procurement, purchasing, supply chain, inventory, or materials management.
• Strong analytical and numerical skills.
• Proficient in Microsoft Excel and ERP/procurement systems.
• Knowledge of purchasing processes, inventory management, supplier management, and procurement documentation.
• Good communication and negotiation skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to coordinate with multiple departments and suppliers.
• Knowledge of GMP, GDP, quality systems, or regulated procurement practices is an advantage.

Responsibilities

• Analyze purchasing requirements and prepare procurement plans based on schedules and forecasts.
• Monitor inventory levels and identify shortages, excess stock, and risks.
• Prepare and process Purchase Requests (PRs), Purchase Orders (POs), and other documents.
• Monitor supplier delivery schedules and follow up on outstanding orders.
• Analyze supplier quotations, pricing, lead times, payment terms, and conditions.
• Assist in sourcing and evaluating qualified suppliers for materials and requirements.
• Maintain procurement records, supplier information, pricing data, and reports.
• Prepare regular reports on purchasing costs, supplier performance, and delivery status.
• Conduct spend analysis and identify cost-reduction opportunities.
• Coordinate with Finance on invoices and discrepancies between POs, receiving docs, and invoices.
• Work with Warehouse and Production to ensure timely material availability.
• Coordinate with QA/QC regarding supplier documentation and quality requirements.
• Ensure procurement activities follow procedures and GMP/quality system requirements.
• Assist in supplier performance monitoring, evaluation, and documentation.
• Support audits with complete traceable procurement documentation.

Skills

Analytical skills

Numerical skills

Strong communication

Negotiation skills

Attention to detail

Cross-functional coordination

Cost analysis

Education

Bachelor's degree in Supply Chain Management or related field

Tools

ERP systems

Microsoft Excel

Procurement documentation systems

Job description

The Procurement Analyst is responsible for analyzing procurement data, monitoring purchasing activities, supporting supplier management, and ensuring the timely and cost-effective procurement of raw materials, packaging materials, production supplies, laboratory supplies, and other goods and services required for pharmaceutical manufacturing operations.

The role works closely with Production, Quality Assurance/Quality Control, Warehouse, Regulatory, Finance, and suppliers to ensure materials are available when needed and procurement activities comply with company policies, quality requirements, and applicable pharmaceutical industry standards.

Key Responsibilities

• Analyze purchasing requirements and prepare procurement plans based on production schedules, inventory levels, forecasts, and material requirements.

• Monitor inventory levels and identify potential shortages, excess inventory, and procurement risks.

• Prepare and process Purchase Requests (PRs), Purchase Orders (POs), and other procurement documents.

• Monitor supplier delivery schedules and follow up on outstanding or delayed orders.

• Analyze supplier quotations, pricing, lead times, payment terms, and other commercial conditions.

• Assist in sourcing and evaluating qualified suppliers for raw materials, packaging materials, equipment, laboratory supplies, and other requirements.

• Maintain accurate procurement records, supplier information, pricing data, and purchasing reports.

• Prepare regular reports on purchasing costs, supplier performance, delivery status, savings, and procurement activities.

• Conduct spend analysis and identify opportunities for cost reduction and process improvement.

• Coordinate with Finance regarding invoices, payment status, and discrepancies between POs, receiving documents, and invoices.

• Work with Warehouse and Production teams to ensure timely availability of materials.

• Coordinate with QA/QC regarding supplier documentation and quality-related requirements for materials and vendors.

• Ensure procurement activities follow company procedures, approval processes, and applicable GMP and quality system requirements.

• Assist in supplier performance monitoring, evaluation, and documentation.

• Support audits by maintaining complete and traceable procurement documentation.

• Maintain confidentiality of supplier pricing, contracts, and company procurement information.

• Perform other procurement and supply chain duties as assigned.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Industrial Engineering, Logistics, Operations Management, or a related field.

• Experience in procurement, purchasing, supply chain, inventory, or materials management, preferably in pharmaceutical, medical device, food manufacturing, chemical, or other regulated manufacturing industries.

• Strong analytical and numerical skills.

• Proficient in Microsoft Excel and preferably experienced with ERP/procurement systems.

• Knowledge of purchasing processes, inventory management, supplier management, and procurement documentation.

• Good communication and negotiation skills.

• Strong attention to detail and ability to maintain accurate records.

• Ability to coordinate with multiple departments and suppliers.

• Knowledge of GMP, GDP, quality systems, or regulated procurement practices is an advantage.

Preferred Skills

• Procurement and spend analysis

• Supplier evaluation and monitoring

• Inventory and demand analysis

• Cost analysis and negotiation

• ERP systems

• Advanced Microsoft Excel

• Data reporting and dashboard preparation

• Documentation and records management

• Problem-solving and process improvement

• Understanding of pharmaceutical manufacturing requirements

Key Performance Indicators (KPIs)

• Purchase order processing accuracy and turnaround time

• On-time delivery of materials

• Procurement cost savings

• Supplier performance

• Inventory availability and stock-out prevention

• Purchase price variance

• Procurement documentation accuracy

• Compliance with procurement and quality procedures