Procurement Admin Assistant

ENGAGIS; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

ENGAGIS is hiring a Procurement Administration Assistant to support IT hardware, software licenses, cloud services, and other tech resources. You will process purchase orders, maintain procurement records, and liaise with vendors, internal teams, and finance to ensure smooth purchasing workflows.

The role emphasizes attention to detail, procedure orientation, and proficiency with MS Office. Onsite work in the Philippines with Australian hours is required.

Qualifications

• Bachelor’s degree in business or accounting, or related field.
• Strong English communication, both written and spoken.
• Excellent attention to detail and accuracy.

Responsibilities

• Purchase orders creation, processing, and stock reconciliation to keep records accurate.
• Coordinate with suppliers and vendors, track status and documentation.
• Ensure purchasing documentation meets company standards and maintain procurement records.

Skills

Vendor liaison

Attention to detail

English communication

Education

Bachelor’s degree in Business Management or Accounting

Tools

Microsoft Office

CRM databases (Netsuite a plus)

Job description

Overview of the Role:

We are looking for a detail-oriented and proactive Procurement Administration Assistant to support our technology-driven purchasing operations. In this role, you will help ensure the timely and cost-effective acquisition of IT hardware, software licenses, cloud services, and other tech-related resources essential to our business.

You’ll process and track purchase orders, maintain accurate procurement records, liaise with vendors on order status and documentation, and work closely with internal teams and finance to keep purchasing processes running smoothly.

If you have great attention to detail, is procedure-oriented and tech-savvy, we’d love to hear from you!

What Your Day-to-Day Looks Like:

• Purchasing & Order Processing — raise and manage purchase orders, and carry out stock reconciliation to keep inventory accurate

• Supplier & Vendor Coordination — maintain accurate supplier records, liaise with vendors and warehouse teams, and help track supplier performance and any issues that arise

• Compliance & Reporting — make sure purchasing documentation meets company standards, and keep a clear record of procurement activity

• Stakeholder Communication — keep internal teams informed on order status and deliveries, and represent Engagis professionally in vendor interactions

• Market & Sourcing Support — help research vendors, products and alternatives to support our broader sourcing approach

Qualifications:

• Completed Bachelor’s Degree in a relevant field (such as Business Management or Accounting)

• Min 3 years experience in Procurement Administration

• Excellent English communication skills – both verbal and written

• Knowledgeable in MS Office computer programs for word processing, excel and email

• Familiar with CRM databases and systems management(Netsuite experience an advantage but not necessary)

• Excellent attention to detail

• Has experience in liaising with overseas vendors and partners

This is an Onsite work arrangement, hence we will only entertain applicants who are based in Cagayan de Oro and Misamis Oriental.

Successful applicants will work on Australian hours, a day job.