Process Associate GBS Finance Operations Accounts Payable

APL Logistics; Pasig; On-site; PHP 335,000 - 614,000; Full time

Job summary

APL Logistics in Pasig, Philippines, is seeking a PO Analyst to create POs for APLL, group IFS jobs for AP submission, and ensure invoices and Vendor SOAs are processed promptly. The role requires SAP proficiency and strong communication with internal and external partners.

You will monitor Open PO items, clear problem logs, and support period close activities while training junior analysts and contributing to process improvements. This is a full-time on-site position in Metro Manila.

Qualifications

• Diploma or higher in business/finance related field.
• Experience in a Global Finance Shared Service Centre is an advantage.
• Strong written and verbal communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Create PO for APLL and ensure timely submission and grouping of IFS jobs for AP.
• Clear Open PO and Problem logs with respective parties in a timely manner.
• Improve PO-related issues and problem solving skills.
• Handle day-to-day PO operations and eliminate Open PO items and Daily Problem Logs.
• Send reminders to Process Owner to ensure all POs are approved before period closing.
• Ensure IFS jobs are grouped and UPTF are raised timely for AP submission.
• Ensure vendor SOA checks are performed and invoices are submitted to AP daily.
• Assist in ad hoc reports and testing or troubleshooting PO issues.
• Assist in PO process improvements to streamline and standardise procedures.
• Review changes in processes or POM and adhere to policies and operating manual.

Skills

Strong interpersonal and communication

Team player

Proficiency in SAP and Microsoft Excel

Education

Diploma / Post Graduate Diploma / Professional Degree in Business Administration/Management/Finance/Accountancy

Tools

SAP

Microsoft Office

Job description

Job Description:

Responsible to create Purchase Order (PO) for APLL's FLO operations and ensure all IFS jobs are grouped timely, ensure all invoice submitted to AP team daily on timely manner and monitor on Open PO, ensure Vendor SOA are checked monthly and all outstanding are cleared, ensure monthly checklist sent out to the Operation team and CS team before period closing, Carry out training to PO Analyst (A1) and monitor a team of PO Analyst (A1) in AP functions, and ensure individual KPIs and SLAs are achieved.

Responsibilities

• Creates PO for APLL, measured against timely submission and number of non-reconcile items
• Addresses and clears Open PO and Problem logs on timely manner with respective parties
• Improves PO technical issues and problem solving skills
• Creates PO day-to-day operations and eliminate the Open PO items and Daily Problem Logs for all vendor and respective parties
• Sends reminder to Process Owner to ensure all PO are approved before period closing
• Ensures IFS jobs are grouped and GFF UPTF are raised on timely manner for AP submission
• Ensures all Problem logs on PO or UPTF issues are cleared on timely manner with AP Team
• Ensures Vendor SOA are checked promptly and query send to Operation team and CS team if invoice not received
• Ensures invoices submit to AP team daily on timely manner in order invoices can be matched and capture in weekly payment run
• Sends weekly checklist to the Operation team and CS team before period closing
• Raises VMA, PHC, Credit Memo (CN) on timely manner and follow the POM
• Assists in Adhoc Reports and testing or troubleshooting PO issues
• Assists in PO process improvements to streamline and standardise PO process
• Assists in review or highlights on change of process or POM and adhere to policies and operating manual (POM)
• Assist in any other ad-hoc assignment

Qualifications

• Candidate must possess at least a Diploma, Post Graduate Diploma, and Professional Degree in Business Administration/Business Management/Finance/Accountancy or equivalent.
• Working experience in a Global Finance Shared Service Centre will be added advantage
• Proficiency in SAP and Microsoft Office (Excel and Word) will be added advantage
• Strong interpersonal and communication skills
• Strong interpersonal and communication skills (both written and verbal) in order to deal effectively with both internal and external parties especially with clearing of reconciling items and issues
• Team player with ability to work independently

Good analytical skills with attention to detail

MAKING THE IMPOSSIBLE, POSSIBLE

APL Logistics provides innovative, global supply-chain solutions across Automotive, Consumer, Industrial and Retail markets. These solutions include Order Management, Distribution & Fulfillment, Customs Brokerage and Transportation products delivered across six regions. We also pioneered the use of visual data analysis and offer a robust Data Management and Analytics product suite to help you understand and solve complex problems that span systems and processes. Our brand was built alongside a culture of deep customer focus and attention, and we are known for providing flexible solutions to complex problems.

AT THE HEART OF OUR OFFERING IS A GLOBAL, CROSS-FUNCTIONAL ABILITY TO MANAGE CUSTOMER ORDERS FROM ORIGIN ALL THE WAY TO FINAL DESTINATION VIA A NETWORK OF GLOBAL PROFESSIONALS.