Proactive Executive VA & Global Calendar Specialist

Virtual Colleague; Philippines; Remote; PHP 600,000 - 900,000; Part time

Job summary

Virtual Colleague is seeking an Executive Virtual Assistant to provide high-level support to an executive, with potential to assist a partner as the business grows. The role requires proactive, discreet, and highly organised individuals who can manage diaries, emails, and client communications across UK and US time zones.

The successful candidate will proactively manage workloads, build systems, and help maintain strong relationships with global clients while navigating a fast-moving schedule.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong calendar and scheduling management across time zones.
• Discretion and handling of sensitive information.
• Excellent written and verbal communication with senior stakeholders.
• Experience supporting executives in professional-services environments.

Responsibilities

• Provide executive support and diary management across UK and US time zones.
• Coordinate meetings with senior executives and clients; manage calendars.
• Handle email management; identify priorities and actionable items.
• Document meetings; create structured notes and action points using templates.
• Support travel planning and client coordination as needed.
• Identify inefficiencies and propose improvements to processes.

Skills

Executive support

Calendar management

Client coordination

Email management

Tools

Microsoft 365

Microsoft Outlook

Microsoft Calendar

Microsoft Excel

Microsoft Teams

Zoom

Google Calendar

Apple Calendar / iCal

OneNote

Job description

Virtual Colleague is seeking an Executive Virtual Assistant to provide high-level support to an executive, with potential to assist a partner as the business grows. The role requires proactive, discreet, and highly organised individuals who can manage diaries, emails, and client communications across UK and US time zones.

The successful candidate will proactively manage workloads, build systems, and help maintain strong relationships with global clients while navigating a fast-moving schedule.