Proactive Executive Assistant to Senior Leadership

Blueshift Energy Inc.; Metro Manila; On-site; PHP 300,000 - 550,000; Full time

Job summary

Blueshift Energy Inc. is seeking an organized and proactive Executive Assistant to support senior leadership in Manila. The role involves managing calendars, coordinating meetings and communications, and preparing documents while safeguarding confidential information.

The ideal candidate is detail-oriented, dependable, professional, and able to multitask in a fast-paced environment. 1–2 years of related experience and proficiency with Microsoft Office are preferred.

Qualifications

• Bachelor's degree required in Business Administration or related field.
• At least 1–2 years of experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication, professional demeanor.
• Proficient in Microsoft Office and other productivity tools.
• Able to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedules, meetings, and appointments.
• Coordinate travel arrangements and executive activities.
• Prepare documents, presentations, reports, and correspondence.
• Handle emails, calls, inquiries, and other communications for executives.
• Coordinate with internal teams, clients, and external stakeholders.
• Monitor and follow up on tasks, deadlines, and action items.
• Maintain organized electronic and physical files and company records.
• Assist in preparing meetings, events, and company activities.
• Keep executives updated on schedules, pending tasks, and follow-ups.
• Perform other administrative tasks assigned by management.

Skills

Calendar management

Communication

Confidentiality

Multitasking

Microsoft Office

Meeting coordination

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Blueshift Energy Inc. is seeking an organized and proactive Executive Assistant to support senior leadership in Manila. The role involves managing calendars, coordinating meetings and communications, and preparing documents while safeguarding confidential information.

The ideal candidate is detail-oriented, dependable, professional, and able to multitask in a fast-paced environment. 1–2 years of related experience and proficiency with Microsoft Office are preferred.