Proactive EA to Leadership | Calendar & Travel

MegaTEXTS Phils, Inc.; Makati; On-site; PHP 502,000 - 725,000; Full time

Job summary

MegaTEXTS Phils., Inc. in Makati City, Metro Manila seeks an organised Executive Assistant on a full-time basis to support senior leadership and ensure smooth operations of the executive office.

The role emphasizes calendar management, meeting preparation, travel coordination, and confidential handling of sensitive information. Preferred candidates have 3–5 years in similar roles, excellent communication, discretion, and strong MS Office skills.

Qualifications

• 3–5 years experience in an executive assistant, personal assistant, or similar secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Outstanding written and verbal communication with strong attention to detail.
• Discretion and confidentiality when handling sensitive information and executive matters.
• Experience with scheduling and email management systems.
• Professional demeanor with a proactive, collaborative approach.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with stakeholders.
• Prepare briefing materials, reports, and presentations for executive meetings.
• Handle confidential correspondence and documentation with discretion.
• Organise travel arrangements including flights, accommodation, and transport.
• Maintain detailed records and filing systems, digital and physical.
• Support special projects and initiatives as directed by senior leadership.
• Serve as a point of contact for internal departments and external organisations.
• Manage executive expense reports and ensure policy compliance.
• Assist with event planning and coordination for company functions.
• Perform general admin duties including data entry and office management.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Time management

Interpersonal skills

English fluency

Education

Accounting background

Tools

Microsoft Office

Job description

MegaTEXTS Phils., Inc. in Makati City, Metro Manila seeks an organised Executive Assistant on a full-time basis to support senior leadership and ensure smooth operations of the executive office.

The role emphasizes calendar management, meeting preparation, travel coordination, and confidential handling of sensitive information. Preferred candidates have 3–5 years in similar roles, excellent communication, discretion, and strong MS Office skills.