Executive Assistant

MegaTEXTS Phils, Inc.; Makati; On-site; PHP 502,000 - 725,000; Full time

Job summary

MegaTEXTS Phils., Inc. in Makati City, Metro Manila seeks an organised Executive Assistant on a full-time basis to support senior leadership and ensure smooth operations of the executive office.

The role emphasizes calendar management, meeting preparation, travel coordination, and confidential handling of sensitive information. Preferred candidates have 3–5 years in similar roles, excellent communication, discretion, and strong MS Office skills.

Qualifications

• 3–5 years experience in an executive assistant, personal assistant, or similar secretarial role.
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Outstanding written and verbal communication with strong attention to detail.
• Discretion and confidentiality when handling sensitive information and executive matters.
• Experience with scheduling and email management systems.
• Professional demeanor with a proactive, collaborative approach.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with stakeholders.
• Prepare briefing materials, reports, and presentations for executive meetings.
• Handle confidential correspondence and documentation with discretion.
• Organise travel arrangements including flights, accommodation, and transport.
• Maintain detailed records and filing systems, digital and physical.
• Support special projects and initiatives as directed by senior leadership.
• Serve as a point of contact for internal departments and external organisations.
• Manage executive expense reports and ensure policy compliance.
• Assist with event planning and coordination for company functions.
• Perform general admin duties including data entry and office management.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Time management

Interpersonal skills

English fluency

Education

Accounting background

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organised and proactive Executive Assistant to join MegaTEXTS Phils, Inc. in Makati City, Metro Manila on a full-time basis. This role is central to the smooth operation of our executive office, providing essential administrative and logistical support to senior leadership. As Executive Assistant, you will be the backbone of executive operations, ensuring that priorities are managed effectively and that all stakeholders have what they need to succeed. This position offers the opportunity to work at the heart of our organisation, directly influencing how we operate and grow. Preferably with an Accounting background.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders
• Preparing comprehensive briefing materials, reports, and presentations for executive meetings and presentations
• Handling confidential correspondence and documentation with discretion and professionalism
• Organising and coordinating travel arrangements, including flights, accommodation, and ground transportation
• Maintaining detailed records and filing systems, both physical and digital, ensuring information is easily retrievable
• Providing support for special projects and initiatives as assigned by senior leadership
• Serving as a point of contact for internal departments and external organisations, managing inquiries with professionalism
• Managing executive expense reports and ensuring compliance with company policies
• Assisting with event planning and coordination for company functions and meetings
• Performing general administrative duties including data entry, document preparation and office management tasks

What we're looking for

• Proven experience of 3-5 years in an executive assistant, personal assistant, or similar secretarial role within a professional environment
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Outstanding communication skills, both written and verbal, with strong attention to detail
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and email management systems
• Discretion and confidentiality when handling sensitive information and executive matters
• Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Excellent time management and the ability to anticipate needs and take initiative
• Professional demeanour and a positive attitude, with flexibility to adapt to changing priorities
• Fluency in English, both written and spoken; additional language skills are advantageous
• Knowledge of office administration best practices and experience with general office procedures
• A background in Accounting is an advantage.

What we offer

At MegaTEXTS Phils., Inc., we are committed to creating a supportive and rewarding workplace. We offer competitive remuneration aligned with experience and market standards, opportunities for professional development and training to enhance your skills, health and wellness benefits to support your wellbeing, a collaborative and inclusive workplace culture, and clear career progression pathways. We believe in recognising and rewarding excellence, and we provide our team with the tools and support needed to succeed. We also value work-life balance and strive to create an environment where you can thrive both professionally and personally.

About us

MegaTEXTS Phils., Inc. is a dynamic and growing organisation committed to delivering excellence in our industry. We pride ourselves on fostering a culture of professionalism, integrity, and innovation. Our team is dedicated to supporting our clients and partners with high‑quality services and solutions. We value our employees as our greatest asset and are committed to creating an inclusive, respectful workplace where everyone can contribute their best work and develop their career.