Polished Virtual Assistant - Admin & Procurement

Shore 360; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Attendance Bonus — up to ₱5,000 perpay

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Clubs

Engaging Monthly Events

Referral Incentives

Maternity/Paternity Leaves & Magna 657

Job summary

Shore360 is seeking a proactive administrative support specialist in the Philippines to assist with day-to-day tasks, documentation, scheduling, data entry, and reporting. You will coordinate with suppliers and internal teams to ensure smooth operations and timely updates.

Ideal candidates have experience in virtual assistance, procurement, and multi-task coordination, with strong Microsoft Office and Google Workspace skills. This role offers on-site work, stable hours, and team-focused culture.

Qualifications

• Experience in virtual assistance, administration, coordination, or procurement.
• Ability to handle multiple tasks with prioritisation and follow-up.
• Experience coordinating with suppliers or service providers preferred.
• Strong data entry, documentation, tracking, and reporting experience.

Responsibilities

• Coordinate day-to-day administrative requests, internal follow-ups, and general team support.
• Prepare, organise, and maintain documents, trackers, forms, spreadsheets, and shared files.
• Assist with scheduling, research, data entry, basic reporting, and information gathering.
• Support multiple team members while maintaining a clear and prioritised task list.
• Provide timely progress updates and ensure tasks are followed through to completion.
• Research and source suitable suppliers, products, and services based on business requirements.
• Request and compare quotes based on price, quality, availability, lead time, and delivery terms.
• Prepare purchasing information for approval and coordinate approved orders.
• Track orders, deliveries, backorders, returns, warranties, and supplier follow-ups.
• Maintain supplier details, purchasing records, and procurement trackers.
• Identify practical cost-saving alternatives without compromising quality or service.
• Act as a reliable communication link between suppliers and internal team members.
• Confirm requirements and specifications before proceeding with requests.
• Escalate delays, cost changes, unavailable items, or potential risks promptly.
• Keep stakeholders informed with clear and concise updates.
• Maintain checklists, templates, folders, and trackers for recurring tasks.
• Identify repetitive administrative processes that can be simplified, standardised, or automated.
• Maintain clear process notes and documentation.
• Identify opportunities to reduce delays, duplicated work, and unnecessary administration.

Tools

Microsoft Office

Microsoft 365

Google Workspace

Excel/Sheets

Cloud document mgmt

Job description

Shore360 is seeking a proactive administrative support specialist in the Philippines to assist with day-to-day tasks, documentation, scheduling, data entry, and reporting. You will coordinate with suppliers and internal teams to ensure smooth operations and timely updates.

Ideal candidates have experience in virtual assistance, procurement, and multi-task coordination, with strong Microsoft Office and Google Workspace skills. This role offers on-site work, stable hours, and team-focused culture.