Hybrid Virtual Assistant: Procurement & Admin Support

Jobs360; Angeles; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Attendance Bonus – Get a chance to win

Unlimited Barista Coffee all shift

Free Parking & Shuttle

Social Passion Clubs

Engaging Monthly Events

Referral Incentives

Statutory Benefits – Maternity, Pater…

Job summary

Shore360 in the Philippines is seeking a General Virtual Assistant for a hybrid, dayshift role. You will support the team with day-to-day administration, document management, scheduling, and cross-functional coordination to keep operations smooth.

Responsibilities include procurement coordination, supplier follow-ups, data entry, research, and creating simple reports. The ideal candidate has strong communication, multitasking ability, and proficiency with Microsoft 365, Google Workspace, and

Qualifications

• Experience in virtual assistance or administrative coordination.
• Experience coordinating with suppliers or service providers is preferred.
• Strong data entry, documentation, tracking and follow-up.
• Proficient with MS Office 365 and Google Workspace.

Responsibilities

• Coordinate day-to-day administrative requests, internal follow-ups, and general team support.
• Prepare, organise, and maintain documents, trackers, forms, spreadsheets, and shared files.
• Assist with scheduling, research, data entry, basic reporting, and information gathering.
• Support multiple team members while maintaining a clear and prioritised task list.
• Provide timely progress updates and ensure tasks are followed through to completion.
• Research and source suitable suppliers, products, and services based on business requirements.
• Request and compare quotes based on price, quality, availability, lead time, and delivery terms.
• Prepare purchasing information for approval and coordinate approved orders.
• Track orders, deliveries, backorders, returns, warranties, and supplier follow-ups.
• Maintain supplier details, purchasing records, and procurement trackers.
• Identify practical cost-saving alternatives without compromising quality or service.
• Act as a reliable communication link between suppliers and internal team members.
• Confirm requirements and specifications before proceeding with requests.
• Keep stakeholders informed with clear and concise updates.
• Maintain checklists, templates, folders, and trackers for recurring tasks.
• Identify repetitive administrative processes that can be simplified, standardised, or automated.
• Maintain clear process notes and documentation.
• Identify opportunities to reduce delays, duplicated work, and unnecessary administration.

Skills

Administrative support

Coordination

Data entry

Communication

Tools

Microsoft 365

Google Workspace

Excel/Sheets

Shared drives

Supplier platforms

Job description

Shore360 in the Philippines is seeking a General Virtual Assistant for a hybrid, dayshift role. You will support the team with day-to-day administration, document management, scheduling, and cross-functional coordination to keep operations smooth.

Responsibilities include procurement coordination, supplier follow-ups, data entry, research, and creating simple reports. The ideal candidate has strong communication, multitasking ability, and proficiency with Microsoft 365, Google Workspace, and