Virtual Assistant (Accounts Payable/Accounting Admin)

Shore 360; Angeles; Hybrid; PHP 446,000 - 670,000; Full time

Benefits offered by this job

HMO upon regularization

Attendance bonus

12 paid annual leave credits

Equipment provided

Referral incentives

Maternity, Paternity, and Solo Parent+

OT and premium pays

Job summary

Shore360 is seeking a Virtual Assistant (Accounts Payable/ Admin) to support a US-based real estate client. You will manage AP processing, vendor setup, and related admin tasks with accuracy and timeliness.

Ideal candidates have 3–5 years in accounting, a bachelor’s in Accounting or Finance, strong Excel skills, and experience with Entrata. You must work USA hours (8 AM–5 PM PST). Role offers WFH/onsite options and perks such as HMO, attendance bonuses, and annual leave.

Qualifications

• 3-5 years of general accounting and accounts payable experience.
• Bachelor's degree in Accounting or Finance.
• Need to work USA based hours, specifically 8AM-5PM USA PST (11PM-8AM PH Time).
• Ability to multi-task and handle differing projects timely and efficiently.
• Ability to rollforward workpapers with minimal guidance.
• Understanding of monthly accounting cycle processes.
• Strong Verbal and Written Communication Skills and a Team Player.
• Well versed in Microsoft Excel.
• Experience using cloud-based accounting software (Entrata preferred).

Responsibilities

• Upload, code, and process invoices for assigned portfolios.
• Review invoices for duplicates and correct amounts.
• Create vendor profiles including uploading W-9 and insurance docs.
• Assist AP specialist in processing and printing checks.
• Upload Positive Pay files to bank and research missing invoices.
• Assist in annual 1099 filings.
• Complete monthly bank reconciliations across accounts within five business days.
• Book simple journal entries and monthly lender activity.
• Roll forward monthly distribution calculations into Entrata.
• Generate monthly financial reporting packs for external owners.
• Support ad-hoc finance projects and documentation gathering.
• Work closely with in-house AP, Senior Accountant, and CFO on special projects.

Skills

Accounts Payable

MS Excel

Verbal & Written Communication

Team Player

Education

Bachelor's degree in Accounting/Finance

Tools

Entrata

Microsoft Excel

Job description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

About the Role:

We are looking for a Virtual Assistant (Accounts Payable/ Admin) to support our US-based real estate client.

Responsibilities:

1. Responsible for all accounts payable functions for their assigned divisional portfolios,including but not limited to:

• Upload, code, and process invoices
• Reviewing for duplicate invoices prior to processing
• Reviewing for previous balances to ensure the correct invoice amounts gets paid
• Create new vendor profiles, including uploading W-9 and insurance documentation
• Assist our main in-house AP specialist in processing and printing checks
• Upload Positive Pay files to bank
• Ability to research any missing invoices or vendor discrepancies
• Assist in annual 1099 filings

2. Complete monthly bank reconciliations across independent accounts and large comingledfunds within the first 5 business days of the month. Download monthly cash activitydirectly from banks.

3. Assistance with booking general journal entries as needed

• Booking simple, routine transactions encountered during bank recons
• Booking monthly lender mortgage payment activity (i.e. interest, principal, escrows,etc.)

4. Roll forward monthly distribution calculations and assist with getting appropriate numbersinto our Entrata (bookkeeping) system

5. Generate monthly financial reporting packs and distribute electronically to externalowners

6. Assist in ad-hoc and administrative projects as needed, including gatheringdocumentation, rolling forward workpapers, identifying ancillary fee pickups, etc.

General Finance Department Structure :

• Work closely under in-house AP specialist and assigned Senior Accountant
• Routine work and supervision under Assistant Controller
• Occasional work with CFO on special projects

Qualifications :

• 3-5 years of general accounting and accounts payable experience
• Bachelor's degree (Accounting or Finance preferred)
• Need to work USA based hours, specifically 8AM-5PM USA PST (11PM-8AM PH Time)
• Ability to multi-task and handle differing projects timely and efficiently
• Ability to rollforward workpapers with minimal guidance
• Understanding of monthly accounting cycle processes
• Strong Verbal and Written Communication Skills and a Team Player
• Well versed in Microsoft Excel
• Experience using cloud-based accounting software (Entrata preferred)

ShoreXtra Perks:

• HMO upon regularization
• Attendance Bonus – Get a chance to earn every ₱5,000 every pay run for consistent, perfect attendance.
• 12 paid annual leave credits
• Equipment provided
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

Work Set-Up:

• Work from home/ On-site
• Night Shift Schedule