General Virtual Assistant (Hybrid, Dayshift)

Shore 360; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Attendance Bonus — up to ₱5,000 perpay

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Clubs

Engaging Monthly Events

Referral Incentives

Maternity/Paternity Leaves & Magna 657

Job summary

Shore360 is seeking a proactive administrative support specialist in the Philippines to assist with day-to-day tasks, documentation, scheduling, data entry, and reporting. You will coordinate with suppliers and internal teams to ensure smooth operations and timely updates.

Ideal candidates have experience in virtual assistance, procurement, and multi-task coordination, with strong Microsoft Office and Google Workspace skills. This role offers on-site work, stable hours, and team-focused culture.

Qualifications

• Experience in virtual assistance, administration, coordination, or procurement.
• Ability to handle multiple tasks with prioritisation and follow-up.
• Experience coordinating with suppliers or service providers preferred.
• Strong data entry, documentation, tracking, and reporting experience.

Responsibilities

• Coordinate day-to-day administrative requests, internal follow-ups, and general team support.
• Prepare, organise, and maintain documents, trackers, forms, spreadsheets, and shared files.
• Assist with scheduling, research, data entry, basic reporting, and information gathering.
• Support multiple team members while maintaining a clear and prioritised task list.
• Provide timely progress updates and ensure tasks are followed through to completion.
• Research and source suitable suppliers, products, and services based on business requirements.
• Request and compare quotes based on price, quality, availability, lead time, and delivery terms.
• Prepare purchasing information for approval and coordinate approved orders.
• Track orders, deliveries, backorders, returns, warranties, and supplier follow-ups.
• Maintain supplier details, purchasing records, and procurement trackers.
• Identify practical cost-saving alternatives without compromising quality or service.
• Act as a reliable communication link between suppliers and internal team members.
• Confirm requirements and specifications before proceeding with requests.
• Escalate delays, cost changes, unavailable items, or potential risks promptly.
• Keep stakeholders informed with clear and concise updates.
• Maintain checklists, templates, folders, and trackers for recurring tasks.
• Identify repetitive administrative processes that can be simplified, standardised, or automated.
• Maintain clear process notes and documentation.
• Identify opportunities to reduce delays, duplicated work, and unnecessary administration.

Tools

Microsoft Office

Microsoft 365

Google Workspace

Excel/Sheets

Cloud document mgmt

Job description

About Shore360

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies. We support clients across recruitment, HR, IT, administration, and office facilities, allowing them to focus on their core business.

Roles and Responsibilities

General Team Assistance

• Coordinate day-to-day administrative requests, internal follow-ups, and general team support.
• Prepare, organise, and maintain documents, trackers, forms, spreadsheets, and shared files.
• Assist with scheduling, research, data entry, basic reporting, and information gathering.
• Support multiple team members while maintaining a clear and prioritised task list.
• Provide timely progress updates and ensure tasks are followed through to completion.

Procurement Coordination

• Research and source suitable suppliers, products, and services based on business requirements.
• Request and compare quotes based on price, quality, availability, lead time, and delivery terms.
• Prepare purchasing information for approval and coordinate approved orders.
• Track orders, deliveries, backorders, returns, warranties, and supplier follow-ups.
• Maintain supplier details, purchasing records, and procurement trackers.
• Identify practical cost-saving alternatives without compromising quality or service.

Communication & Coordination

• Act as a reliable communication link between suppliers and internal team members.
• Confirm requirements and specifications before proceeding with requests.
• Escalate delays, cost changes, unavailable items, or potential risks promptly.
• Keep stakeholders informed with clear and concise updates.

Systems & Process Improvement

• Maintain checklists, templates, folders, and trackers for recurring tasks.
• Identify repetitive administrative processes that can be simplified, standardised, or automated.
• Maintain clear process notes and documentation.
• Identify opportunities to reduce delays, duplicated work, and unnecessary administration.

Required Experience

• Experience in virtual assistance, administration, coordination, procurement, or a similar support role.
• Experience managing multiple administrative tasks and priorities.
• Experience coordinating with suppliers or service providers is preferred.
• Strong experience with data entry, documentation, tracking, and follow-up.

Proficient With

• Microsoft Office / Microsoft 365
• Google Workspace
• Microsoft Excel / Google Sheets
• Shared drives and cloud-based document management systems
• Online research and supplier platforms

Experience Advantage

• Procurement or purchasing experience.
• Experience supporting New Zealand or Australian businesses.
• Experience in a construction, trade, or service-based business.
• Familiarity with supplier sourcing and quote comparison.
• Experience with project management, task management, or procurement software.
• Experience using AI tools or automation platforms to improve administrative workflows.

Shore Xtra Perks

• Day 1 HMO Coverage
• Attendance Bonus – Get a chance to win up to ₱5,000 every pay run for consistent, perfect attendance via raffle draw.
• Fixed Weekends Off
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge
• Social Passion Clubs – Photography, Dance, Fitness, Book, and Music Clubs
• Engaging Monthly Events with prizes and rewards
• Referral Incentives
• Statutory Benefits – Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays
  #Jobs360hiring