PMO-Driven Executive Assistant to Managing Director

Makro Philippines; Makati; Presencial; PHP 500 000 - 1 100 000; Tempo integral

Resumo da oferta

Makro Philippines seeks an experienced Executive Assistant to the Managing Director to support day-to-day operations, act as PMO, and coordinate with senior leaders. You will track project milestones, manage calendars, prepare briefing materials, and ensure timely follow-ups with department heads and external stakeholders.

The role requires a proactive, discreet professional with strong English and Filipino communication skills and 4–6 years in similar roles, in a fast-moving start-up

Qualificações

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• At least 4–6 years of experience as an executive assistant, project coordinator, or PMO support, ideally supporting senior leadership.
• Proven ability to track multiple projects and deadlines and to follow up with senior stakeholders.
• Sharp, proactive, and resourceful, with the confidence to take initiative and push for results.
• Excellent judgment, discretion, and integrity.
• Excellent written and verbal communication skills in English and Filipino.
• Strong organizational and time management skills, and comfortable in a fast-moving start-up environment.
• Proficient in MS Office (Excel and PowerPoint); experience with project tracking tools such as MS Project or Planner is a plus.
• Retail, wholesale, or start-up experience is a plus.

Responsabilidades

• Track the progress of company projects and initiatives for the MD, maintaining a master tracker of milestones, owners, deadlines, and risks.
• Follow up with project owners and department heads to keep tasks on schedule, and flag delays and blockers to the MD early.
• Prepare regular progress reports and updates for the MD and the Mancom.
• Attend Mancom and leadership meetings, capture decisions and action items, and follow up until they are closed.
• Prepare agendas, briefing materials, and presentations for the MD.
• Manage the MD’s calendar, meetings, travel, and correspondence.
• Serve as the point of contact between the MD’s office and department heads, as well as external stakeholders.
• Handle confidential information with the highest level of discretion.
• Support special projects and cross-functional requests assigned by the MD.

Conhecimentos

Project tracking

Stakeholder management

Discretion

English & Filipino comms

MS Office

MS Project/Planner

Startup environment

Formação académica

Bachelor’s degree in Business Administration or related

Ferramentas

MS Office

MS Project/Planner

Descrição da oferta de emprego

Makro Philippines seeks an experienced Executive Assistant to the Managing Director to support day-to-day operations, act as PMO, and coordinate with senior leaders. You will track project milestones, manage calendars, prepare briefing materials, and ensure timely follow-ups with department heads and external stakeholders.

The role requires a proactive, discreet professional with strong English and Filipino communication skills and 4–6 years in similar roles, in a fast-moving start-up