Senior Executive Assistant & Operations Partner

Moder Solutions Inc.; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

Moder Solutions Inc. in Metro Manila seeks an organized Executive Assistant to provide comprehensive administrative, operational, and executive support.

You will manage calendars, communications, onboarding, invoicing, expenses, and maintain contracts to keep daily operations running smoothly. The role requires discretion, strong judgment, attention to detail, and the ability to prioritize in a fast-paced environment while maintaining professional communication with executives, managers,

Qualifications

• Three or more years of executive, administrative, or business support experience preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Proven ability to manage confidential and sensitive information.
• Exceptional attention to detail, proofreading, and numerical accuracy.
• Ability to prioritize competing deadlines and work independently with strong follow-through.

Responsibilities

• Executive Support & Communication: Manage executive calendars, scheduling, meeting coordination, and related logistics.
• Expense, Invoice & Financial Administration: Complete and submit expense reports accurately and on time; reconcile receipts and supporting documentation; review invoices for accuracy against PO, contracts, and docs; route for approval and payment processing.
• Offer Letters & Onboarding Support: Prepare official offer letters; confirm compensation, job titles, start dates; send documents; track signatures; maintain onboarding records.
• Contract & Document Administration: Maintain a secure library of agreements; coordinate electronic signatures; track contract status, renewal dates; distribute and archive business documents; protect confidential information.
• Professional Relationships & Discretion: Maintain high confidentiality; exercise emotional intelligence; build relationships; communicate clearly across the organization; manage up by anticipating priorities.

Skills

Outlook

Word

Excel

PowerPoint

Teams

Communication

Confidential handling

Tools

DocuSign

Adobe Sign

Job description

Moder Solutions Inc. in Metro Manila seeks an organized Executive Assistant to provide comprehensive administrative, operational, and executive support.

You will manage calendars, communications, onboarding, invoicing, expenses, and maintain contracts to keep daily operations running smoothly. The role requires discretion, strong judgment, attention to detail, and the ability to prioritize in a fast-paced environment while maintaining professional communication with executives, managers,