Executive Assistant to the Managing Director

Makro Philippines; Makati; On-site; PHP 500,000 - 1,100,000; Full time

Job summary

Makro Philippines seeks an experienced Executive Assistant to the Managing Director to support day-to-day operations, act as PMO, and coordinate with senior leaders. You will track project milestones, manage calendars, prepare briefing materials, and ensure timely follow-ups with department heads and external stakeholders.

The role requires a proactive, discreet professional with strong English and Filipino communication skills and 4–6 years in similar roles, in a fast-moving start-up

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• At least 4–6 years of experience as an executive assistant, project coordinator, or PMO support, ideally supporting senior leadership.
• Proven ability to track multiple projects and deadlines and to follow up with senior stakeholders.
• Sharp, proactive, and resourceful, with the confidence to take initiative and push for results.
• Excellent judgment, discretion, and integrity.
• Excellent written and verbal communication skills in English and Filipino.
• Strong organizational and time management skills, and comfortable in a fast-moving start-up environment.
• Proficient in MS Office (Excel and PowerPoint); experience with project tracking tools such as MS Project or Planner is a plus.
• Retail, wholesale, or start-up experience is a plus.

Responsibilities

• Track the progress of company projects and initiatives for the MD, maintaining a master tracker of milestones, owners, deadlines, and risks.
• Follow up with project owners and department heads to keep tasks on schedule, and flag delays and blockers to the MD early.
• Prepare regular progress reports and updates for the MD and the Mancom.
• Attend Mancom and leadership meetings, capture decisions and action items, and follow up until they are closed.
• Prepare agendas, briefing materials, and presentations for the MD.
• Manage the MD’s calendar, meetings, travel, and correspondence.
• Serve as the point of contact between the MD’s office and department heads, as well as external stakeholders.
• Handle confidential information with the highest level of discretion.
• Support special projects and cross-functional requests assigned by the MD.

Skills

Project tracking

Stakeholder management

Discretion

English & Filipino comms

MS Office

MS Project/Planner

Startup environment

Education

Bachelor’s degree in Business Administration or related

Tools

MS Office

MS Project/Planner

Job description

Ayala Corporation has formed a joint venture with CP AXTRA, Thailand’s leading wholesale and retail operator, to bring Makro back to the Philippines. The venture aims to introduce a differentiated wholesale format and assortment to the Philippines to address unmet local demand for high-quality, fresh food products.

#GrowTogether #MoveForwardTogether

Role Overview

The Executive Assistant to the Managing Director supports the MD in running the business day to day and acts as the MD’s project management office (PMO): tracking the progress of projects and tasks across the organization, following up with owners, and keeping the MD informed. Working closely with the Management Committee (Mancom) and sitting in on leadership meetings, this role is for a sharp, proactive professional who can follow up firmly and tactfully with senior leaders and make sure things get done. Target start date is December 2026 or January 2027.

Key Responsibilities:

• Track the progress of company projects and initiatives for the MD, maintaining a master tracker of milestones, owners, deadlines, and risks
• Follow up with project owners and department heads to keep tasks on schedule, and flag delays and blockers to the MD early
• Prepare regular progress reports and updates for the MD and the Mancom
• Attend Mancom and leadership meetings, capture decisions and action items, and follow up until they are closed
• Prepare agendas, briefing materials, and presentations for the MD
• Manage the MD’s calendar, meetings, travel, and correspondence
• Serve as the point of contact between the MD’s office and department heads, as well as external stakeholders
• Handle confidential information with the highest level of discretion
• Support special projects and cross-functional requests assigned by the MD

Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field
• At least 4-6 years of experience as an executive assistant, project coordinator, or PMO support, ideally supporting senior leadership
• Proven ability to track multiple projects and deadlines and to follow up with senior stakeholders
• Sharp, proactive, and resourceful, with the confidence to take initiative and push for results
• Excellent judgment, discretion, and integrity
• Excellent written and verbal communication skills in English and Filipino
• Strong organizational and time management skills, and comfortable in a fast-moving start-up environment
• Proficient in MS Office (Excel and PowerPoint); experience with project tracking tools such as MS Project or Planner is a plus
• Retail, wholesale, or start-up experience is a plus