PMO Documents Controller

Asia Peopleworks Inc.; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

A leading company in document management seeks a Document Control Specialist to establish and maintain document control systems. Based in Makati, applicants should have a Bachelor’s degree and 1-3 years of relevant experience, particularly in telco, construction, engineering, or energy industries. Familiarity with document management systems and proficiency in MS Office are preferred. Strong attention to detail and organizational skills are a must. This is a full-time on-site role.

Qualifications

• Bachelor’s degree in business administration, Engineering, or a related field.
• Training or certification in Document Control or Records Management is an advantage.
• 1–3 years of experience in document control or records management.
• 1–3 years of experience in document control, records management, or administrative support in telco, construction, engineering, or energy industry.
• Familiarity with document management systems (e.g., SharePoint, Procore, or similar).
• Strong attention to detail and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with digital document systems preferred.

Responsibilities

• Establish and maintain the project document control system.
• Receive, log, track, and distribute technical documents.
• Ensure consistency in document numbering and filing procedures.
• Prepare regular document control status reports.
• Ensure timely retrieval of records and documentation required for audits, reviews, or project handovers.
• Support quality audits by providing complete and organized documentation sets.
• Monitor and report discrepancies or non-compliance in documentation processes.
• Coordinate with project managers, engineers, contractors, and external stakeholders for timely submission and approval of documents.
• Assist in the preparation of handover documentation and as-built files at project completion.

Skills

Strong attention to detail

Organizational skills

Proficiency in MS Office

Familiarity with document management systems

Education

Bachelor's degree in business administration, Engineering, or a related field

Tools

SharePoint

Procore

Job description

On-site - Makati, 1-3 Years Experience, Bachelor, Full-time

Job Description

• Establish and maintain the project document control system for all active and archived documents.
• Receive, log, track, and distribute technical documents, drawings, and correspondence in accordance with company standards.
• Ensure that document numbering, version control, and filing procedures are consistently applied.
• Prepare regular document control status reports (submission logs, transmittals, pending reviews).
• Ensure timely retrieval of records and documentation required for audits, reviews, or project handovers.
• Support quality audits by providing complete and organized documentation sets.
• Monitor and report discrepancies or non-compliance in documentation processes.
• Coordinate with project managers, engineers, contractors, and external stakeholders for timely submission and approval of documents.
• Assist in the preparation of handover documentation and as-built files at project completion.

Job Qualifications

• Bachelor’s degree in business administration, Engineering, or a related field.
• Training or certification in Document Control or Records Management is an advantage.
• 1–3 years of experience in document control, records management, or administrative support in telco, construction, engineering, or energy industry.
• Familiarity with document management systems (e.g., SharePoint, Procore, or similar).
• Strong attention to detail and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with digital document systems preferred.

Working Location

28F Tower One & Exchange Plaza, Makati City, Ayala Land Offices, Ayala Triangle, Ayala Ave, Makati City, 1226 Metro Manila, Philippines