PERSONAL ASSISTANT TO THE CHAIRMAN

Private Advertiser; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Private Advertiser in Quezon City, Metro Manila, is seeking a highly organised Personal Assistant to the Chairman to provide comprehensive executive support.

This full-time role will manage the Chairman's schedule, communications, and special projects, coordinating with internal teams and external partners with discretion.

The ideal candidate has at least five years of experience in senior secretarial roles, excellent English, and a professional demeanour.

Qualifications

• At least 5 years in a Personal Assistant or senior secretarial role.
• Outstanding organisational and time-management skills under pressure.
• Excellent written and spoken English for professional correspondence.
• Ability to maintain strict confidentiality and handle sensitive information.

Responsibilities

• Manage the Chairman's calendar, meetings, and travel arrangements.
• Primary point of contact for internal and external stakeholders.
• Prepare briefing documents, reports, and correspondence.
• Coordinate board meetings and corporate events, including logistics.
• Handle email and communications with confidentiality.
• Conduct research and support strategic initiatives as directed by the Chairman.
• Maintain records and liaise with departments to support priorities.
• Travel with the Chairman as required, domestic and international.

Skills

Executive support

Time management

English proficiency

Discretion/confidentiality

Job description

About the role

We are seeking a highly organised and proactive Personal Assistant to the Chairman to provide comprehensive administrative and executive support. This is a full-time position based in Quezon City, Metro Manila. As Personal Assistant to the Chairman, you will be the pivotal point of contact between the Chairman and the broader organisation, managing the executive's schedule, communications, and special projects with the utmost professionalism and discretion. This role is strategically important to ensuring the Chairman's time is optimised and the executive's priorities are efficiently executed.

KEY REPONSIBILITIES

• Managing the Chairman's calendar, scheduling meetings, appointments and travel arrangements whilst anticipating conflicts and optimising time allocation
• Serving as the primary point of contact for internal and external stakeholders seeking access to the Chairman, exercising discretion and judgement in prioritising requests
• Preparing comprehensive briefing documents, reports and correspondence for the Chairman, ensuring accuracy and timeliness
• Coordinating and organising board meetings, executive presentations and corporate events, including logistical planning and follow-up
• Managing the Chairman's email, phone communications and administrative matters with confidentiality and efficiency
• Conducting research and analysis on business matters as requested by the Chairman
• Maintaining detailed records and files whilst ensuring information security and confidentiality
• Supporting special projects and strategic initiatives as directed by the Chairman
• Liaising with other departments and external parties to facilitate the Chairman's objectives and priorities
• Handling sensitive and confidential information with absolute discretion and professionalism
• Accompany and travel with the Chairma n as required, including domestic and international business trips.
• Perform other related duties and responsibilities as may be assigned by the Chairman.

What we're looking for

• Minimum 5 years of experience as a Personal Assistant or Executive Secretary or in a similar high-level secretarial role.
• Exceptional organizational and time management skills with the ability to prioritize multiple competing demands and work effectively under pressure
• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and reports
• Demonstrated ability to maintain strict confidentiality and handle sensitive information appropriately
• Proactive approach to problem-solving with strong initiative and the ability to work independently with minimal supervision
• Excellent attention to detail and commitment to accuracy in all administrative tasks
• Professional demeanour and presentation skills appropriate for a corporate environment
• Experience in property management, real estate or corporate governance is advantageous