Executive & Family Office Assistant to the Chairman

Advanced Outsourcing and Business Services Inc.; Philippines; Hybrid; PHP 900,000 - 1,200,000; Full time

Benefits offered by this job

Direct exposure to Chairman

Autonomy and trust

Flexible work arrangement

Free accommodation when based in La Un

Job summary

Advanced Outsourcing and Business Services Inc. is seeking an Executive & Family Office Assistant to work closely with the Chairman.

This role provides high-level executive support while coordinating personal, family, property, lifestyle, and special projects, becoming a trusted partner in daily priorities and long-term initiatives. The role involves calendar management, travel planning, preparing reports, and coordinating sensitive matters with discretion.

Qualifications

• 8+ years in executive/personal office support or similar high-trust role
• Experience supporting a senior executive or high-net-worth individual is preferred
• Strong written and verbal communication; ability to handle confidential information
• Proven coordination and project-management skills with attention to detail

Responsibilities

• Provide high-level administrative and organizational support to the Chairman
• Manage calendars, appointments, meetings, and priorities
• Prepare correspondence, presentations, reports, and briefing materials
• Coordinate personal, family, property, and lifestyle matters as assigned
• Arrange domestic and international travel and accommodations
• Liaise with architects, designers, contractors, and other service providers
• Track action items and ensure follow-ups are completed
• Handle confidential information with discretion

Skills

Executive administration

Coordination

Project management

Communication

Organizational skills

Time management

Discretion

Education

Bachelor's degree (business/related)

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are looking for an Executive & Family Office Assistant to work closely with the Chairman. This role provides high-level executive support while also coordinating personal, family, property, lifestyle, and special projects. The successful candidate will become a trusted partner to the Chairman, providing support across executive priorities, project coordination, personal matters, and day-to-day details. No two days will be exactly the same.

Key responsibilities

• Provide high-level administrative and organizational support to the Chairman, managing calendars, appointments, meetings, schedules, and priorities

• Prepare correspondence, presentations, reports, meeting materials, and confidential documents

• Conduct research and prepare concise summaries, recommendations, and briefing materials

• Track action items and ensure important commitments and follow-ups are completed

• Anticipate the Chairman's needs and proactively address issues before they become problems

• Coordinate personal, family, household, and lifestyle-related matters as assigned

• Coordinate property improvement, renovation, maintenance, and special projects

• Liaise with architects, interior designers, contractors, suppliers, consultants, and other service providers

• Arrange domestic and international travel for the Chairman and family, coordinating flights, accommodations, transportation, itineraries, and reservations

• Handle confidential personal, family, business, and financial information with the highest level of discretion

About you

• Bachelor's degree in Business Administration, Management, Psychology, Communications, Hospitality Management, or a related field

• Ideally 8+ years of experience as an Executive Assistant, Personal Assistant, Family Office professional, or in a similar high-trust support role

• Experience supporting a senior executive, business owner, Chairman, CEO, or high-net-worth individual is highly preferred

• Strong experience in executive administration, coordination, and project management

• Excellent written and verbal communication skills

• Strong proficiency in Microsoft Office and Google Workspace

• Excellent organizational and time-management skills

• Strong attention to detail and follow-through

• Ability to handle confidential information with maturity and discretion

• Willing to stay in La Union for several weeks at a time when required by projects, with free accommodation provided

Benefits

• Direct exposure to and collaboration with the Chairman

• A role with significant trust, responsibility, and autonomy

• Variety and exposure to executive, business, property, lifestyle, and special projects

• Flexible, results-based work arrangement

• Combination of onsite and work-from-home work

• Free accommodation when temporarily based in La Union

• Opportunity to work on meaningful personal, family, wellness, and community initiatives