Personal Assistant

260 Architects; Makati; Hybrid; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Hybrid work flexibility

Opportunity to work closely with executive leadership

Dynamic and fast-paced work environment

Job summary

A leading architectural firm in the Philippines is seeking a Personal Assistant to provide administrative and coordination support for executive leadership. This role offers a hybrid work arrangement, requiring candidates to manage calendars, communications, and household operations. The ideal candidate possesses a Bachelor's degree and proven experience in executive support. Strong organizational, communication, and discretion skills are necessary to thrive in a dynamic, fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Ability to maintain confidentiality.
• Ability to work independently and anticipate needs.

Responsibilities

• Provide day-to-day administrative and coordination support across personal, household, and business matters.
• Manage calendars, appointments, travel arrangements, and daily priorities of the Principal.
• Oversee household operations, including coordinating staff, vendors, maintenance, and supplies.
• Support multiple business activities through scheduling, follow-ups, document organization, and basic coordination.
• Handle communications, messages, and confidential information with professionalism and discretion.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Discretion and professionalism

Proficiency in Microsoft Office

Proficiency in Google Workspace

Flexibility

Resourcefulness

Education

Bachelor's degree or equivalent experience

Job description

Responsibilities

• Provide day-to-day administrative and coordination support across personal, household, and business matters
• Manage calendars, appointments, travel arrangements, and daily priorities of the Principal
• Oversee household operations, including coordinating staff, vendors, maintenance, and supplies
• Plan and manage errands and logistics by coordinating with messenger and driver, ensuring timely completion
• Support multiple business activities through scheduling, follow-ups, document organization, and basic coordination
• Track tasks, deadlines, and ongoing items to ensure nothing falls through the cracks
• Handle communications, messages, and confidential information with professionalism and discretion
• Shall perform other ad-hoc tasks as required.

Work Setup

• Hybrid work arrangement (remote and onsite)
• Must be available to work onsite in Calamba, Alabang, or Makati

Qualifications

• Bachelors degree or equivalent experience
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in office productivity tools (Microsoft Office, Google Workspace)
• Ability to work independently and anticipate needs
• Flexible, reliable, and resourceful
• Ability to maintain confidentiality

Preferred Skills

• Experience supporting senior executives or C-level leaders
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and attention to detail

What We Offer

• Hybrid work flexibility
• Opportunity to work closely with executive leadership
• Dynamic and fast-paced work environment