Personal Assistant

Lavish Avenue Manila; Parañaque; On-site; PHP 360,000 - 480,000; Full time

Job summary

Lavish Avenue Manila is seeking a dedicated Personal Assistant to join the team in Paranaque City, Metro Manila, on a full-time basis. You will support senior management with calendars, correspondence, and coordination, enabling leadership to focus on strategic initiatives.

The role requires strong organizational and communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Fresh graduates are welcome to apply for this entry-level opportunity.

Qualifications

• Proven experience of at least 1 year in a Personal Assistant, Executive Assistant or similar administrative role.
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Outstanding communication abilities, both written and verbal, with professional etiquette.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Strong discretion and the ability to handle confidential information with integrity.
• Excellent time management and prioritisation skills.
• Proactive approach with strong problem-solving capabilities and attention to detail.
• Professional demeanour with the ability to work effectively with senior executives and diverse stakeholders.
• Flexibility and adaptability in a fast-paced working environment.
• Familiarity with travel coordination and event management is preferred.
• Knowledge of basic bookkeeping or expense management is advantageous.
• Fresh Graduates are welcome to apply.

Responsibilities

• Managing and maintaining complex executive calendars, scheduling meetings, appointments and travel arrangements with precision.
• Handling all correspondence, including emails, letters and phone calls, prioritising communications based on urgency and importance
• Preparing comprehensive meeting agendas, taking minutes and distributing documentation to relevant stakeholders
• Managing expense reports, invoices and financial documentation with accuracy and compliance
• Maintaining confidential files and records, ensuring data security and proper document management
• Liaising with internal departments and external parties to facilitate smooth communication and coordination
• Preparing presentations, reports and other business documents to professional standards
• Providing administrative support for events, conferences and special projects as required.

Skills

1 year experience

Organisational skills

Communication skills

MS Office

Discretion

Time management

Problem solving

Executive interaction

Adaptability

Travel coordination

Event management

Expense management

Fresh graduates welcome

Tools

MS Office Suite

Job description

About the role

We are seeking a Personal Assistant to join Lavish Avenue Manila on a full-time basis. This is a pivotal position based in Paranaque City, Metro Manila, where you will provide comprehensive administrative and personal support to senior management. As a Personal Assistant, you will be the cornerstone of organisational efficiency, managing schedules, communications, and operations with meticulous attention to detail. This role is essential to ensuring that leadership can focus on strategic initiatives whilst maintaining seamless day-to-day operations.

What you'll be doing

• Managing and maintaining complex executive calendars, scheduling meetings, appointments and travel arrangements with precision.
• Handling all correspondence, including emails, letters and phone calls, prioritising communications based on urgency and importance
• Preparing comprehensive meeting agendas, taking minutes and distributing documentation to relevant stakeholders

• Managing expense reports, invoices and financial documentation with accuracy and compliance
• Maintaining confidential files and records, ensuring data security and proper document management
• Liaising with internal departments and external parties to facilitate smooth communication and coordination
• Preparing presentations, reports and other business documents to professional standards

• Providing administrative support for events, conferences and special projects as required.

What we're looking for

• Proven experience of atleast 1 year in a Personal Assistant, Executive Assistant or similar administrative role
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Outstanding communication abilities, both written and verbal, with professional etiquette
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Strong discretion and the ability to handle confidential information with integrity
• Excellent time management and prioritisation skills
• Proactive approach with strong problem-solving capabilities and attention to detail
• Professional demeanour with the ability to work effectively with senior executives and diverse stakeholders
• Flexibility and adaptability in a fast-paced working environment
• Familiarity with travel coordination and event management is preferred
• Knowledge of basic bookkeeping or expense management is advantageous
• Fresh Graduates are welcome to apply

What we offer

At Lavish Avenue Manila, we are committed to creating a supportive and rewarding work environment for our team members. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and career progression within a growing organisation. We foster a collaborative workplace culture that values dedication, integrity and excellence. We recognise the importance of work-life balance and provide a supportive environment where your contributions are acknowledged and celebrated. Joining our team means becoming part of an organisation that prioritises employee wellbeing and success.

About us

Lavish Avenue Manila is a distinguished establishment committed to delivering exceptional service and luxury experiences. Our organisation is built on values of professionalism, excellence and customer satisfaction. We pride ourselves on our attention to detail and our commitment to maintaining the highest standards across all operations. With a dedicated team and a reputation for quality, Lavish Avenue Manila continues to be a respected name in the industry. We create an environment where talented professionals can thrive and contribute meaningfully to our continued success.