Executive Assistant & Operations Coordinator

Lavish Avenue Manila; Parañaque; On-site; PHP 360,000 - 480,000; Full time

Job summary

Lavish Avenue Manila is seeking a dedicated Personal Assistant to join the team in Paranaque City, Metro Manila, on a full-time basis. You will support senior management with calendars, correspondence, and coordination, enabling leadership to focus on strategic initiatives.

The role requires strong organizational and communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Fresh graduates are welcome to apply for this entry-level opportunity.

Qualifications

• Proven experience of at least 1 year in a Personal Assistant, Executive Assistant or similar administrative role.
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Outstanding communication abilities, both written and verbal, with professional etiquette.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Strong discretion and the ability to handle confidential information with integrity.
• Excellent time management and prioritisation skills.
• Proactive approach with strong problem-solving capabilities and attention to detail.
• Professional demeanour with the ability to work effectively with senior executives and diverse stakeholders.
• Flexibility and adaptability in a fast-paced working environment.
• Familiarity with travel coordination and event management is preferred.
• Knowledge of basic bookkeeping or expense management is advantageous.
• Fresh Graduates are welcome to apply.

Responsibilities

• Managing and maintaining complex executive calendars, scheduling meetings, appointments and travel arrangements with precision.
• Handling all correspondence, including emails, letters and phone calls, prioritising communications based on urgency and importance
• Preparing comprehensive meeting agendas, taking minutes and distributing documentation to relevant stakeholders
• Managing expense reports, invoices and financial documentation with accuracy and compliance
• Maintaining confidential files and records, ensuring data security and proper document management
• Liaising with internal departments and external parties to facilitate smooth communication and coordination
• Preparing presentations, reports and other business documents to professional standards
• Providing administrative support for events, conferences and special projects as required.

Skills

1 year experience

Organisational skills

Communication skills

MS Office

Discretion

Time management

Problem solving

Executive interaction

Adaptability

Travel coordination

Event management

Expense management

Fresh graduates welcome

Tools

MS Office Suite

Job description

Lavish Avenue Manila is seeking a dedicated Personal Assistant to join the team in Paranaque City, Metro Manila, on a full-time basis. You will support senior management with calendars, correspondence, and coordination, enabling leadership to focus on strategic initiatives.

The role requires strong organizational and communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Fresh graduates are welcome to apply for this entry-level opportunity.